Recruiting Associate

We are seeking a motivated and detail-oriented Recruiting Associate to join our talent acquisition team. This role focuses on recruiting coordination, candidate sourcing, and full-cycle recruiting for entry-level positions across the organization. The ideal candidate will be organized, relationship-focused, and passionate about connecting talented individuals with meaningful career opportunities.

What You’ll Do

Recruiting Coordination

• Coordinate interview schedules between candidates, hiring managers, and interview panel members
• Manage candidate communication throughout the recruitment process
• Track and update applicant status in Greenhouse
• Prepare interview materials and ensure hiring teams have the necessary candidate information
• Schedule and coordinate phone screens, video interviews, and in-person meetings
• Maintain organized candidate pipelines and provide regular status updates to hiring managers
• Handle logistics for candidate interviews, including room reservations and Zoom set-up

Candidate Sourcing and Application Review

• Source qualified candidates through various channels, including job boards, LinkedIn networking events, and referrals
• Review resumes and applications to identify qualified candidates
• Conduct initial candidate research and qualification to identify strong potential matches
• Develop creative sourcing strategies to reach diverse candidate pools
• Maintain candidate databases and track sourcing metrics in Greenhouse

Entry-Level Recruiting*

*This role will have the opportunity to grow into Entry-Level Recruiting responsibilities

• Conduct an initial phone call to assess candidate qualifications for entry-level roles
• Coordinate with hiring managers to understand role requirements and ideal candidate profiles for entry-level roles
• Facilitate feedback collection and decision-making processes
• Ensure positive candidate experience throughout the entire recruitment process

What You’ll Bring

Experience

• Demonstrated experience as a recruiting coordinator with a desire to grow into a recruiter.
• Strong organizational and multitasking skills, with the ability to manage multiple priorities and deadlines.
• Excellent communication skills, both written and verbal, with a focus on providing exceptional candidate experiences.
• Proficiency in G Suite (Gmail, Docs, Sheets)
• Experience utilizing Applicant Tracking Systems is a must; experience with Greenhouse ATS is preferred.
• Ability to work in a fast-paced, dynamic environment and adapt to changing priorities.
• High level of discretion and professionalism, particularly when handling sensitive candidate information.
• A proactive, detail-oriented, and resourceful attitude.
• Familiarity with recruiting practices and processes is required.

Skills & Competencies

• Exceptional organizational and time management abilities
• Outstanding written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with calendar management systems and scheduling software
• Strong problem-solving skills with the ability to work independently
• Excellent interpersonal skills with the ability to interact professionally with all organizational levels
• Discretion and ability to handle confidential information
• Flexibility and adaptability in a dynamic work environment
• Detail-oriented with strong follow-through capabilities

Base Salary: $75,000 - $95,000