Purchasing Assistant

Position Summary:

The Purchasing Assistant works within the Purchasing Department with a variety of professional duties involved in the ethical procurement and contracting of materials, supplies, services and equipment for college departments and operations. Provides information and assistance to all college departments regarding fiscal rules and procedures. Provides informal and formal solicitation services in conformance with established College, State and Federal policies and procedures. The Purchasing Assistant assists in administering the College P-Card program, maintains surplus, disposition and asset management, and serves as primary related to materials handling duties including shipping and receiving functions.

Job Description:

Essential Functions and Responsibilities:

• Administer and coordinate procurement and contract functions to secure and maintain the commodities and services required by all College departments; expedite the delivery of purchased materials, make necessary adjustments with suppliers regarding replacements, incomplete orders or damages supplies.
• Receive, examine and process department invoice requests and expense reports; answer questions and provide information to College staff. Assure the College’s procurement and contracting process is conducted in accordance with the College’s fiscal rules and all federal and state laws.
• Assist the Director in processing the College p-card program including but not limited to; review and process p-card applications, maintain p-card databases, issue p-card and train employees in the College’s p-card policies and procedures.
• Coordinate Central Receiving receipts, deliveries and shipping functions.
• Maintains Surplus including re-issuing on campus and making available for public sale in accordance with College policies and procedures.
• Maintains the Capital Asset list annually. Works collaboratively with the Director to determine disposal of assets in compliance with College policy.
• Demonstrates a commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities
• Maintains knowledge and awareness of digital accessibility including the American with Disabilities Act and Section 508.
• Perform other duties as assigned

Required Education, Specialized Skills and Experience:

• Bachelor’s Degree OR minimum of three years experience in purchasing or materials handling function OR the equivalent combination of higher education and experience
• Specialized knowledge: materials management experience
• Detail-oriented with strong analytical and organizational skills
• Proficiency in Microsoft Office.
• Good customer service skills
• Ability to work in a team environment
• Valid driver’s license and driving record in conformance with college policies

Preferred Education, Specialized Skills and Experience:

• 4 years’ experience in shipping and receiving
• Demonstrated ability for strong organizational and communication skills
• Forklift certification

Reports To / Supervisory Responsibility:

Reports to Director of Purchasing.  Does not supervise other positions.

Work Environment:

The work environment characteristics described here are representative of those that an employee can expect while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moderate noise (i.e. business office with computers, phone, and printers, light traffic).
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period of time.

Physical Demands

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment
• Specific vision abilities required by this job include close vision requirements due to computer work
• Ability to repetitively lift 50lbs.
• Repetitive moderate to heavy lifting is required

Travel:

Less than 5% of travel required

FLSA Status/ Position Type/Expected Hours of Work

• Hourly Position
• ¾ Time
• Permanent
• Full Year
• Typical Work Hours - Monday – Thursday, 8:00 am – 5:00 pm

Salary

The hourly rate is $20 per hour and a comprehensive benefits package

Application Process 
A complete application packet includes: 

• Cover letter addressing interest and qualifications for the position
• Resume
• Names and contact information for three current, professional references

About Fort Lewis College:

On a sage-brushed mesa overlooking downtown Durango and the La Plata Mountains, Fort Lewis College is Southwest Colorado’s premier public undergraduate research institution. With more than half of the 3,300 students identifying as people of color, FLC’s academic programming and campus life thrive on nurturing safe, diverse spaces for intellectual exploration and helping people achieve their career goals. A Native American-serving, Non-Tribal Institution, FLC is committed to promoting economic development in neighboring tribal communities and connecting students with the education they need to be the change in the world they want to see. Degree programs span the arts, business, education, health sciences, humanities, and social and natural sciences. Coursework builds on the natural, cultural, and historical resources found around the Four Corners region. Students work closely with faculty on research projects with real-world implications. Like the mountain town it resides in, FLC promotes a culture of work-life balance for students, faculty, and staff. Skyhawks enjoy unparalleled access to a healthy outdoor lifestyle thanks to 300 days of sunshine a year and more than 300 miles of hiking and biking trails in and around Durango

Notice to Prospective Employees:
 The Fort Lewis College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report.  The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:

• Fort Lewis College's alcohol and other drug policy

• Sexual assault policy

• Campus security policies

• Campus/community resources

• The Colorado Riot Offense Statute restriction on enrollment

• Where to find registered sex offender information

• Crime statistics for the previous three calendar years

• Reporting crimes

 
 The Campus Security Report can be accessed in two ways:
By going to the internet website at:   www.fortlewis.edu/AnnualSecurityReport Fort Lewis College Student Affairs Office will also provide a paper copy of the annual security report upon request.   You can reach them at (970) 247-7331.

Equal Opportunity
Fort Lewis College does not discriminate on the basis of race, age, color, religion, national origin, sex*, disability, sexual orientation, gender identity, gender expression, family or domestic status, political beliefs, veteran status, pregnancy, or genetic information. Accordingly, equal opportunity for employment shall be extended to all persons. The College shall promote equal opportunity, equal treatment, and affirmative action efforts to increase the diversity of students, faculty, and staff. The College is dedicated to building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment. To file a report, get resources, read policies, or make an appointment, See www.fortlewis.edu/CARE.

Discrimination Questions?

Office of Compliance and Community Standards
David Pirrone, Director of Compliance
210 Berndt Hall
1000 Rim Drive
Durango, Colorado 81301
(970) 247-7182 djpirrone@fortlewis.edu

Questions about Title IX sex discrimination?    
Office of the Title IX Coordinator
Madeleine Gillman, Assistant Director of Compliance and Title IX Coordinator
210 Berndt Hall
1000 Rim Drive
Durango, Colorado 81301
(970) 247-7049 mgillman@fortlewis.edu

Information about Fort Lewis College’s alcohol and drug policy, sexual assault policy, campus security policies, campus crime statistics, fire safety procedures and fire statistics, and campus/community resources can be found in the Annual Security and Fire Safety Report. Hard copies are available upon request.

* Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibit discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Fort Lewis College may be directed to FLC's Title IX Coordinator and/or to the Assistant Secretary for Civil Rights of the Department of Education.

ADAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Kristin Polens by phone 970-247-7459 or email kpolens@fortlewis.edu at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.