PT Event Coordinator - State Farm Stadium

POSITION:           PT Event Coordinator

DEPARTMENT: Event Services

REPORTS TO:     Senior Event Manager

FLSA STATUS:    Non-Exempt

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

Essential Duties and Responsibilities

Include the following. Other duties may be assigned

• Provide direct assistance to the Event Services department on event days
• Assist other departments with game day reports and projects
• Provide assistance in ensuring requests of the Lessee and requirements of their contracts are met while adhering to City of Glendale and stadium policies and procedures
• Attend client pre and post event meetings
• Assist in gathering event information in advance of events
• Prepare event data sheets, CAD drawings, cost estimates, settlements and event recaps
• Plan and organize facility set up, on site assistance to staff and client during events
• Creation and placement of event signage for all events and manage signage inventory
• Prepare weekly meeting agendas and event meeting recap notes
• Assist with wristband distribution and inventory management
• Oversee event day ejection processing and paperwork
• Other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience       

• Ideal candidates have completed or are currently seeking a degree in Facility Management, Hospitality, Tourism or Sports Management (consideration may be given to other degrees if the candidate can demonstrate equivalent industry work experience)
• Ability to make good decisions under pressure
• Excellent organizational skills are a must
• Possess exceptional written and verbal communications skills
• Solid computer experience in Windows XP, Microsoft applications, and Excel. Photoshop and AutoCAD experience preferred, not required

Skills and Abilities     

• Meet the physical demands of this job, which include being able to get in and around the facility (requires personal mobility), lifting, carrying, moving, working from various heights, and moderate to loud noises

• Operate a personal computer using Windows and Microsoft Office software
• Operate portable radio and standard office equipment including copier and printing plotter

• Follow oral and written instructions and communicate effectively with other in both oral and written form

• Organize and prioritize work to meet deadlines
• Work effectively under pressure and/or stringent schedule and produce accurate results

• Maintain an effective working relationship with clients, employees, patrons and others encountered in the course of employment

• Be licensed and insured to operate a motor vehicle in the United States
• Remain flexible and adjust to situations as they occur

Computer Skills  

To perform this job successfully, the individual should have some computer skills.

Other Qualifications                                      

• Ability to work with limited supervision
• Requires ability to work flexible hours, including nights, weekends and holidays, in addition to normal business hours

Working Conditions

Location: On Site – State Farm Stadium, 1 Cardinals Dr., Glendale, AZ

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to walk extensively. This position requires work inside and outside of the building and some exposure to adverse conditions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.