Proposal Manager

Brice Construction & Design LLC

Regular

Why choose us?

As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Brice Construction & Design LLC do?

Brice Construction & Design thrives on challenging earthwork, civil construction, and marine projects that require innovative approaches. Our portfolio includes high-profile projects like saltwater mitigation efforts on major waterways and coastal protection systems that safeguard communities, giving you exposure to engineering challenges that push conventional boundaries. You'll develop problem-solving abilities and technical skills working alongside experienced pros who know how to deliver results when standard solutions won't work.

Brice Construction & Design is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect?

As the Proposal Manager, you will work onsite in Anchorage, AK and lead the development of qualifications, technical proposals, and presentation materials for design-build and alternative delivery projects, primarily within the federal market. You will manage the full proposal lifecycle, from pre-RFP planning through development, production, and post-submittal activities. Responsibilities include facilitating proposal meetings, ensuring RFP compliance, producing high-quality documents, coordinating delivery, and supporting interview preparation. You will also contribute to marketing materials, data management, and business development efforts. As a key member of our team, you will collaborate with constructors, engineers, and executives to deliver outstanding, safe, and high-quality construction solutions nationwide.

How will you do it?

• Analyze Requests for Information (RFIs), Requests for Qualifications (RFQs), and Requests for Proposal (RFPs); Prepare compliance matrix and proposal development schedule; work directly with the Design-Build Manager/Sponsor to identify support resources.
• Collaborate with business development and operations teams to support capture planning and client intelligence gathering prior to RFP release.
• Facilitate strategy sessions to create a persuasive win strategy; Convey win themes to proposal contributors for use in messaging; Gather information and perform research to support strategy development.
• Leads proposal kick-off meeting with pursuit team; Creates templates for proposal deliverables; Requests and tracks status of data calls, Keeps the Design-Build Manager/Sponsor informed on progress status, schedule adherence, and quality of deliverables.
• Maintain and update company qualification materials, project data, and staff resumes to ensure proposal content is current and accurate.
• Uses the brand standards developed for each entity to develop the proposal branding, content design, and page layout; Develops and incorporates project-specific graphics; Maintains presentation quality for all deliverables.
• Performs quality checks and content edits for RFP compliance, grammar, logic, and readability; Refines content to incorporate missing strategy elements and win themes; Facilitates effective proposal color reviews including distribution of draft materials, leading review meetings, and coordinating the draft recovery process with authors.
• Ensure proposal documents comply with all internal review processes, brand guidelines, and federal procurement requirements.
• Manages final QC, assembly and delivery of the printed and electronic submittals by established deadlines; Maintains proposal files, including appropriate archiving and storage.
• Track and report proposal metrics (win/loss data, feedback, lessons learned) to inform future improvements and business development strategies.
• Coordinates with the Design-Build Manager/Sponsor to develop interview preparation plan and schedule; Creates presentation materials (boards, PowerPoint presentations, placemats, leave behinds, name tags, etc.); Facilitates preparation and practice meetings; Coaches speakers through presentation and Q&A practice.
• Support development of marketing collateral and pursuit materials outside of formal proposals, including capability statements and client presentations, as needed.
• Prioritize and juggle multiple concurrent assignments to deliver materials that clearly communicate defined messages, quality, and branding, while meeting production and delivery deadlines.
• Attend professional and trade conferences as workload allows to develop and nurture network of potential professional teaming partners and alliances within the industry.
• Stay abreast of new and current trends by attending industry programs
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as directed.

Supervisory Responsibilities:

This position does not have direct supervisory responsibilities. However, this is a leadership position and includes the occasional role to mentor and coach our cross-functional team to meet proposal objectives.

Knowledge, Skills & Abilities:

• Strategic and critical thinking; strong problem-solving and decision-making skills.
• Highly organized with strong time management skills; able to manage multiple priorities and meet tight deadlines in a fast-paced, deadline-driven A/E/C environment.
• Works well under pressure while maintaining accuracy and attention to detail.
• Ability to plan, coordinate, and organize one’s own work schedule and deliverables.
• Ability to focus people, communicate proposal concepts clearly, and help team members understand responsibilities.
• Ability to lead and facilitate collaborative proposal processes across departments and with partners/subconsultants.
• Ability to be proactive in data collection and identify areas needing support early in the process.
• Ability to adapt to change and manage shifting priorities effectively.
• Ability to interpret complex RFP/RFQ requirements and ensure full compliance.
• Ability to manage sensitive information with discretion and confidentiality.
• Proficiency in Adobe Creative Cloud, particularly InDesign for proposal layout and production.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Teams/SharePoint.
• Working knowledge of CRM systems, digital collaboration tools, and graphic design software.
• Knowledge of software and technologies for developing client presentations and communications.
• Understanding of SOQ/proposal production, including digital submission, printing, and binding.
• Understanding of basic business development principles and the go/no-go process.
• Basic knowledge of A/E/C industry terminology and practices.
• Familiarity with federal procurement processes, including RFP/RFI/Sources Sought preparation.
• Experience using database systems for maintaining project, personnel, and corporate data.
• Understanding of branding and visual identity standards in proposal design.
• Ability to perform basic mathematical computations.
• Excellent written, verbal, digital, and presentation communication skills.
• Excellent interpersonal skills with the ability to work effectively with all levels of staff, management, subcontractors, and vendors.
• Passionate about clients, pursuits, and continuous improvement.
• Understands the interconnected nature of marketing and business development.
• Interest and awareness of best practices and industry trends.
• Commitment to equity, diversity, and inclusion in proposal and team practices.
• Ability to motivate and mentor junior marketing or proposal staff.
• Passion for professional development and participation in organizations such as SMPS, APMP, ACEC, and AGC.
• Embraces technology and continuous innovation in communication and organizational tools.
• Ability to work both independently and collaboratively with cross-functional teams.
• Ability to learn and understand corporate policies and procedures as they relate to goals.
• Ability to understand and execute targeted social media campaigns directly or with consultants.
• Ability to work evenings and weekends as needed to meet deadlines.
• Ability to operate a motor vehicle safely and efficiently.
• Ability to work effectively within a Native Corporation multi-business environment.
• Demonstrates professionalism, integrity, and commitment to company values in all interactions.

Who is Brice Construction & Design LLC looking for?

Minimum Qualifications:

• Seven (7) + years in marketing within the AEC industry required.
• Three (3) + years in managing design-build and other Alternative Delivery procurement strategies for federal pursuits required.
• Experience managing structured proposal processes and procedures required.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
• Ability to pass drug, driving, and background screenings.

Preferred Qualifications:

• 10 years of Proposal Management experience preferred.
• BS/BA with concentration in Marketing, Business, English, Journalism, or Communications preferred.
• Active member of Society for Marketing Professional Services (SMPS) and/or Association of Proposal Management Professionals (APMP) is desired.

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Brice Construction & Design, LLC has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance.  At times, work is performed outside of the office at indoor and outdoor job sites.  Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary.

More reasons you will love working with Brice Construction & Design LLC:

• Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers.  We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, and LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at recruitment@calistabrice.com  

How do you apply?

Please visit our careers page at www.calistabrice.com and select Brice Construction & Design LLC under the company tab.

You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from Brice Construction & Design LLC?  Simply reach out to recruitment@calistabrice.com  

As an Equal Opportunity/Affirmative Action Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started!

For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.