Project Manager

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

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Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

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Role ID – C004496

Role Duties and Responsibilities

• Define, document and execute projects or sub-projects and transition them into service;
• Work alone or with a small team actively participating in all project phases;
• Apply appropriate project management methods and tools;
• Identify, assess and manage risks effectively;
• Agree project approach with stakeholders and prepare realistic project plans (including scope, schedule, quality, risk and communication plans);
• Track activities against the project schedule, managing stakeholder involvement as appropriate;
• Monitor costs, times, quality and resources used; take action where these exceed agreed tolerances;
• Deliver on time/cost and scope of projects under his/her responsibility;
• Contribute to other project activities in support of higher roles Project Managers (from project initiation to project closure);
• Take appropriate actions following Agency procedures and upper management decisions to successfully deliver projects;
• Adopt the project approach defined by his/her Projects Portfolio Manager following Agency processes;
• Develop Project Proposals based on Customer's requirements and agreements;
• Manage Project Team to deliver the project according to Customer's agreements;
• Provide regular accurate Project status reports.
• Define and manage scoping, requirements definition and prioritisation activities for initiatives of medium size and complexity;
• Contribute to selecting the requirements approach;
• Facilitate input from stakeholders, provide constructive challenge and enable effective prioritisation of requirements;
• Establish requirements baselines, obtain formal agreement to requirements, and ensure traceability to source.
• Carry out risk management activities within a specific function, technical area or project of medium complexity;
• Identify risks and vulnerabilities, assess their impact and probability, develop mitigation strategies and report to the business;
• Involve specialists and domain experts as necessary.
• Act as a routine contact point between the organisation and suppliers concerning contract management;
• Support the collection of contract performance data;
• Create standard reports on contract performance.
• Deputize for higher grade staff (Senior Project Manager);
• Perform other duties as may be required.

 Essential Skills, Experience and Certifications

• A recognised formal Project Management qualification, such as PRINCE 2 Practitioner / Project Management Professional (PMP). The lack of formal qualifications can be compensated by the demonstration of expertise and experience in the domain;
• Recent experience (less than 3 years) in C4ISR Project management and / or development projects for a large organization;
• Experience in Project Management tools, managing cost and labour;
• Proven ability to communicate effectively orally, using tact and diplomacy, and in writing with good briefing skills.

 Desirable Skills, Experience and Certifications

• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT.

 Education

• A minimum requirement of a Bachelor's degree at a nationally recognised/certified University in in an information systems, physics or electronics related scientific or engineering discipline, or other relevant scientific discipline and 2 years post-related experience. Or exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 6 years extensive and progressive expertise in duties related to the function of the post.

 Working Location

• Braine-l'Alleud, Belgium

Working Policy

• On-site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance