Program Coordinator II, Faculty Teaching & Learning Center

Are you a current Aims Employee, Temporary Worker? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

Are you a current Aims Student? If so, to help avoid future access issues, please apply through your Workday account using the Aims Jobs app on your Workday home page. 

Are you both an Employee and a Student? If so, to help avoid future access issues, please apply through your Workday account using "Browse Jobs" in the in the Workday search field located on the top center of the screen. 

For assistance, please contact the recruitment team at 970-378-3720.

Minimum Hiring Annual Salary:

$52,612.00

Maximum Hiring Annual Salary:

$56,821.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.
• A combination of related education, on-the-job work experience, certifications and/or licenses that results in a candidate successfully meeting the minimum qualifications of the position, may be considered.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position.

The Program Support Coordinator II, Faculty Teaching & Learning Center (FTLC) will work with the FTLC Chair to coordinate, market, and support training and/or programs to address the needs of Aims faculty. The Program Coordinator will perform administrative duties related to marketing needs, professional development funding, and scheduling the programs.

Programming, Marketing, and Event Operations or Delivering Engaging Faculty Development Experiences:

• Assist the FTLC Chair with marketing and logistical support for training sessions and professional development programs.
• Collaborate with the FTLC team to plan and support established programming such as New Faculty Orientation, the Aim Higher Conference, and the Technology, Accessibility, and Pedagogy (TAP) Conference.
• Maintain and update the FTLC website to ensure information, events, session recordings, and resources are current and accurate.
• Partner with the Marketing team to promote FTLC events and programs through website updates, Aims Daily submissions, and Localist event postings.
• Coordinate logistical and administrative details for FTLC programs, including securing trainers/presenters, managing communications, tracking expenditures and receipts, preparing materials, and overseeing day-of-event needs.
• Support the creation and distribution of FTLC newsletters, including the monthly FTLC Newsletter and weekly New Faculty Newsletter, highlighting professional development opportunities, upcoming events, and college-wide achievements. Collaborate with the FTLC Chair and Instructional Coach on content and revisions.
• Provide logistical consultation and support to faculty clients; maintain and market professional development calendars and schedules on a weekly, monthly, and semesterly basis.
• Update conference and training materials, including workbooks and the FTLC Playbook, in coordination with the FTLC Chair.

Service and Professional Development Tracking & Funding or Manage Faculty Growth, Pay, and Recognition Programs

• Track faculty participation and growth across FTLC recognition programs, including Professional Growth and Development Certificates and FTLC Awards. Generate certificates and coordinate memorabilia for awardees and certificate recipients.
• Monitor faculty completion of Online Training Workshops, including generating pay rosters and certificates, and communicating completion details to faculty and leadership on behalf of the FTLC.
• Process part-time faculty pay for committee service, trainings, all-campus events, and other compensable activities in coordination with the Faculty Chair.
• Administer faculty professional development funding requests and related documentation.
• Process independent contractor agreements, travel requests, and expense reimbursements; maintain and reconcile professional development funding logs.

Service and Growth or Ongoing Learning and College Involvement

• Maintain current knowledge of emerging technologies and participate in training as needed to support FTLC initiatives.
• Actively engage in college service to advance FTLC goals and support the College’s Strategic Plan related to talent development and cultural responsiveness training.

Support or Administrative Support and Collaboration:

• Coordinate and maintain use of FTLC common spaces, including scheduling events, restocking the breakroom, and managing event supplies. Collaborate with the FTLC team to ensure efficient event scheduling and setup.
• Create and process requisitions, orders, and approvals; receive merchandise and reconcile departmental credit card transactions, purchase orders, and invoices.
• Prepare and support event and training logistics, including setup, materials, and promotional items for FTLC events and conferences.
• Generate and maintain FTLC budget and expenditure reports.
• Partner with the FTLC Chair to develop and distribute feedback surveys for trainings, conferences, and programs such as online and new faculty mentoring. Compile and analyze survey results, providing summary reports and recommendations.
• Manage the FTLC email inbox, including responding to inquiries and providing support to faculty, staff, and administrators.

Other Duties as Assigned

Minimum Qualifications:

• Bachelor's Degree in any field; plus, three (3) years of experience coordinating program logistics, training, and administrative activities, ideally within higher education.
• Experience in researching, designing, organizing, and marketing professional development sessions or events may be considered in lieu of some requirements, or in combination with a CTE credential and equivalent education and experience.
• Effective written and verbal communication skills.
• Attention to detail.
• Maintain confidentiality of sensitive data/information.
• Familiarity with Google Workspace, Microsoft Workspace, and the ability to learn design and marketing software like Canva.

REQUIRED DOCUMENTS:

• Cover Letter
• Resume

Preferred Qualifications:

• Demonstrate collaboration and excel in a team-oriented environment.

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have performed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section.  If there are missing documents, your incomplete application will not be considered. Per the Colorado Job Application Fairness Act, you may redact information that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.

For information on our hiring practices, please visit our resource page: https://www.aims.edu/departments/human-resources/hiring-process.

Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with the Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within three (3) business days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

To be considered, please provide a thorough and complete application. Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than nine (9) months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.