Position Title:
Planning Division Administrative AssistantJob Description:
We are seeking a highly organized and proactive Planning Administrative Assistant to join our team.About the Position:
This pivotal role supports the planning division with a wide range of administrative and coordination tasks, ensuring the smooth running of operations and public meetings.
The position requires an understanding of complex land use noticing requirements and commission and hearing officer processes and procedures. Requires ability to capture meeting discussions and concepts and translate into concise terminology, a capacity to manage multiple projects or tasks, and an ability to pay close attention to legal details.
Key Responsibilities:
Provide comprehensive administrative support to the Planning team, including document preparation, report formatting, and planning division public meeting coordination.
Manage calendars, appointments, and correspondence efficiently and professionally.
Prepares legal notices, ensuring accuracy and compliance with deadlines.
Maintain meticulous records and databases, ensuring information is up to date and easily accessible.
Anticipate needs and take initiative to identify and resolve issues before they arise.
About You:
Experience in a planning, legal, or professional services environment (desirable but not essential).
Exceptional command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional attention to detail and accuracy in all aspects of work.
Strong initiative and the ability to work independently while supporting a busy team.
Excellent written and verbal communication skills.
Comfortable learning how to use new digital tools.
Discreet, reliable, and capable of managing confidential information.
Why Join Us?
You’ll be part of a professional, collaborative team where your organizational skills and initiative will make a real impact. We value proactive problem-solving, continuous improvement, and people who take pride in doing things well.
Relevant Experience Counts Toward Your Leave!
Salt Lake City values the professional experience you bring. Eligible new hires in full-time, benefit-eligible non-represented positions may receive leave accrual credit for prior full-time, benefit-eligible work that is directly related to this role or earned within a comparable public career service system. If selected, details about your credited leave time will be included in your offer.
Position Salary Range:
N18 - $20.62/hr. to $27.38/hr.
The established market rate for this position is $27.38/hr.
This position is eligible for full city benefits, including:
Health Insurance (95% of premium paid by city)
Dental, Vision and Life Insurance
Paid vacation and personal leave
Six to twelve weeks of paid parental leave from day 1 of employment
Retirement contributions toward a pension plan and/or 401(k)
A robust Employee Assistance Plan (EAP)
Up to $4,000 tuition reimbursement annually
Discounted supplemental benefits like pet insurance and legal services
Learn more about our benefits here: https://www.slc.gov/hr/benefits-and-wellness/.
IMPORTANT: Early application submittal is encouraged. First review of applications will begin on Wednesday, November 12, 2025 at 8:00 a.m. (MST). This position may be closed any time after that date without notice.
Minimum Qualifications:
High school graduation or GED equivalent and two to four years’ experience performing related office tasks. Directly related experience and education may be substituted one for the other on a year-for-year basis.
Possession or ability to become a Utah State Notary Public within three months of hire.
Ability to efficiently and accurately record and transcribe commission actions, ability to capture commission discussions and concepts into concise terminology.
Demonstrated ability to utilize a personal computer and various software applications, including MS Office products, Internet, and general office software.
Ability to establish and maintain confidence, trust, and effective working relationships with the public, other department/division heads, employees, and commissioners.
Ability to make independent decisions in accordance with laws, ordinances, regulations and city policies.
Demonstrates exceptional attention to detail and accuracy in all aspects of work.
Excellent customer service and verbal and written communication skills.
Ability to lift and transport items (40-50 lbs.) to meetings, or other work locations.
Ability to operate various standard office equipment and other specified technical equipment.
Possession of a valid driver’s license or driving privilege card.
Desired Qualifications:
Knowledge of and experience with parliamentary procedures and application to the transcription of official, recorded meetings.
Experience and proficiency in summarizing content for reports or meeting minutes.
Experience with event planning.
Working knowledge of project management software (Asana), and Laserfiche.
Ability to anticipate needs, take directions and work independently.
Working Conditions:
Generally comfortable working conditions. Intermittent sitting, standing, walking.
Irregular working hours as needed to attend and record various evening meetings.
Exposure to stress as a result of human behavior, legal deadlines and the demands of the position.
Frequent, prolonged exposure to computer terminal display screens.
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
Offers of employment are contingent on successful completion of a criminal background check in accordance with City policy and applicable law. Criminal offenses will be reviewed on a case-by-case basis and do not automatically disqualify a candidate from City employment.
Position Type:
Full-time
Department:
Community and Neighborhoods
Full Time/Part Time:
Full timeScheduled Hours:
40