Operations Administrator

It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you’re in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

We are offering you:

• Permanent full-time position with competitive remuneration
• Rewards & Recognition Program
• Discounted health insurance with Medibank
• Novated Leasing with Custom Fleet
• Lifestyle discounts with Woolworths, Coles, Avis, Quest, Accor Hotels etc
• Access to our Employee Assistance Program

Who will you be working with?

In alignment with Wabtec’s Vision, Mission, and Values, be responsible for the effective and efficient delivery of customer service requirements that contributes to the overall achievement of business goals and objectives of the WA Operations.

How will you make a difference?

The Operations Administrator will streamline daily processes and improve coordination across teams to enhance overall efficiency.

They will ensure accurate documentation, smooth workflow management and timely support that helps the business operate more effectively.

Where is the position located?

Kewdale, Perth WA

What will your typical day look like?

Key activities may include:

• Comply with EHS & Quality requirements in accordance with Wabtec policy and procedures.
• Open, maintain and closure of service works orders.
• Prepare & submit quotations & variations for service work.
• Maintenance of site-based registers, tracking sheets and labour time entry.
• Coordinate dispatching of service work with internal stakeholders and customers.
• Capture and prepare relevant information to maintain registers and reports.
• Prepare and distribute documentation and reports for service work to customers.
• Preparation and archiving of all documentation and information.
• Conduct meetings and be responsible for taking minutes and/or actions that arise.
• Coordinate with sub-contractors and suppliers for production and facility requirements when required.
• Contribute with continuous improvement, lean and 5S initiatives.
• Develop and maintain good working relationships with internal stakeholders, suppliers, and customer contacts.
• Resolve issues and negotiate favourable outcomes in a professional manner.
• Ensure the working environment is always maintained in a clean and safe condition.
• Take ownership of responsibilities and actively contribute towards the achievement of business performance goals, delivery timeframes and customer satisfaction.
• Willing to work outside or beyond normal hours to support business requirements.
• Domestic or International travel may be required.
• Perform other related duties as required to support business requirements.

What do we want to know about you?

Essential Experience

• Three years or more related experience within a manufacturing or services environment, or equivalent combination of education and experience.
• Effective organisational, time management, multi-tasking and communication skills.
• Strong computer skills and experience with Microsoft Office and MRP/ERP systems.
• Current Driver’s license.

Desirable Experience

• Business Administration or equivalent qualification.
• Currently Hold/Willing to obtain - First Aid, Fire Warden.

We are a 2025 Circle Back Initiative Employer – we commit to respond to every applicant.

Our Commitment to Embrace Diversity:

Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.  

To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.

We believe in hiring talented people of varied backgrounds, experiences, and styles… People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression. This also includes providing meaningful employment for current and former Australian Defence Force (ADF) personnel, Aboriginal and Torres Strait Islander people, and refugees or asylum seekers. If you have a disability or special need that requires accommodation, please let us know.

Who are we?