Job Description Summary:
Fenwick is seeking an Office Services Assistant in our New York office. The Office Services Assistant will be responsible for supporting the NY office with copy projects, sorting and distributing mail, office and kitchen supply inventory, catering, and maintenance of the kitchen and conference rooms.
This is a 100% onsite role. The work schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, 10 am – 7 pm (with the flexibility to work overtime as needed).
Job Description:
- Complete specialized or complex copy projects for attorneys and staff, as requested.
- Collect, sort, route, and deliver courier parcels and interoffice mail.
- Receive and distribute office supplies, including special orders for supplies and equipment.
- Organize and stock new employee and visitor offices and workstations, including coordination of internal office moves as directed.
- Organize and maintain adequate inventory of standard office supplies in copy/fax rooms, as well as specialty supplies (e.g. catering, gym towels, first aid kits) so they are visible and easy to find.
- Conduct facility inspections and maintenance checks to ensure readiness of shared spaces (kitchen and conference rooms), equipment and furniture.
- Provide logistical support to office events, as directed.
- Report and perform minor repairs and/or requests for repairs as related to facilities maintenance.
- Provide back-up reception services. Greets and direct visiting attorneys, clients, and guests.
- Assist with general conference room set-ups (equipment, office supplies and catering service) and restock beverages and office supplies in conference rooms, as necessary.
- Respond, through “NY Facilities” email address, to requests for assistance with office services related projects.
- Participate as a team member on numerous special projects, as requested.
- Perform other duties as assigned by management.
- Maintain regular communication with personnel at all levels.
Desired Skills and Qualifications:
- Strong customer service orientation.
- Strong attention to detail and the ability to remain organized and follow instructions.
- Works well with others in a team environment.
- Ability to stand for long periods of time and perform physical duties throughout the day.
- Ability to push, pull, and lift up to 50 lbs. safely and consistently throughout the workday.
- Ability to effectively communicate with staff and vendors about set-up and clean-up requirements.
- Ability to communicate effectively and to follow instructions from a diverse group of clients, attorneys, staff and vendors.
- Computer proficient, with the ability to utilize MS Office.
- Flexible schedule with availability to work overtime as needed, including evenings and weekends; willingness to periodically alter schedule to meet the needs of the department.
Reporting to the Office Services & Facilities Manager, the qualified candidate will have 1+ years of experience in facilities or customer service support working in a professional service or hospitality environment. Bachelor's degree preferred.
Benefits and Compensation Details:
At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing.
The anticipated range for this position is:
$57,000 - $77,250
Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.