Now we are looking for an office manager in Valencia, Spain.
The office manager is a dynamic and pivotal role responsible for overseeing the efficient and smooth operation of our office environment in Valencia (Músico). This position demands a proactive approach to managing internal and external events, ensuring optimal use of space, and maintaining safety and security standards.
Key responsibilities
1.Overseeing Internal and External Events:
• Coordinate and oversee all office events in coordination with HR team, ensuring they run smoothly and meet company standards;
• Collaborate with internal teams and external vendors to plan and execute events effectively.
2. Onsite Space Planning:
• Assess and optimize the use of office space to ensure a comfortable and productive work environment;
• Implement space planning strategies that accommodate growth and changing organizational needs.
3. Visitor Policy Enforcement:
• Ensure all visitors comply with the company’s visitor policy for safety and security;
• Manage visitor registration and provide necessary assistance during their stay.
4. Creation of Access Badges:
• Oversee the creation and distribution of access badges for employees and authorized visitors;
• Partnering with RingCentral’s Global Safety and Security team to ensure a secure access control system is in place and functioning properly.
5. Local Vendor Management:
• Build and maintain relationships with local vendors for office supplies, maintenance, and other services;
• In partnership with Ring Central’s Global Workplace team, and procurement to negotiate contracts and manage vendor performance to ensure quality and cost-effectiveness.
6. Communication with Building Management:
• Serve as the primary contact for building management regarding maintenance, repairs, and other facility-related matters;
• Address and resolve any building-related issues promptly.
7. Emergency Response Team Leadership:
• Partnering with RingCentral’s Global Safety and Security team to lead the local emergency response team;
• Develop and implement emergency procedures and ensure staff are prepared for various scenarios.
8. General Facilities Management:
• Oversee daily operations of the office, including maintenance, cleanliness, and resource allocation;
• Ensure compliance with health and safety regulations.
What we are looking for
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
• Decision making in difficult situations;
• High level of written and verbal communication skills in English, Spanish and Russian;
• Proactive approaches to problem-solving with strong decision-making capability;
• Fondness of working with people;
• Highly resourceful team-player, with the ability to also be extremely effective independently;
• Forward looking thinker, who actively seeks opportunities and proposes solutions;
• Experience in the client area will be a plus.
What we offer
• Well-coordinated professional team;
• Life assurance and private medical insurance;
• Competitive salary
• Great opportunities for self-realization, professional and career growth;
• Corporate training programs, free language courses;
• Excellent work environment and good collaboration;
• Opportunity to be a part of the international company.
RingCentral is deeply committed to equality and values a diverse workforce.
We welcome individuals from all backgrounds and walks of life to join us. Regardless of your profile, personal circumstances, or unique characteristics, you belong here.