Office Manager / Personal Assistent

A Career at HARMAN

As a technology leader that is rapidly on the move, HARMAN is filled with people who are focused on making life better. Innovation, inclusivity and teamwork are a part of our DNA. When you add that to the challenges we take on and solve together, you’ll discover that at HARMAN you can grow, make a difference and be proud of the work you do every day.

Do you want to work for some of the world’s leading audio brands? Become a part of the HARMAN team and get to work for JBL and Harman/Kardon. 

By joining HARMAN, you'll dive headfirst into the exciting world of headphones, portable speakers, party boxes and other audio technologies, and contribute to the success of Harman Lifestyle EMEA business. The consumer audio industry is fast paced, fun and dynamic and we’re looking for someone who is proactive, loves to work with a lot of different stakeholders from all over Europe and has creative ideas.

You will join our office within Harman Consumer Lifestyle, based in Kvistgaard, Denmark in the position of: 

Office Manager

Introduction: A Career at HARMAN Lifestyle

We’re a global, multi-disciplinary team that’s putting the innovative power of technology to work and transforming tomorrow. As a member of HARMAN Lifestyle, you connect consumers with the power of superior sound.

• Contribute your talents to high-end, esteemed brands like JBL, Harman Kardon, Mark Levinson and Revel.
• Unite your passion for audio innovation with high-tech product development.
• Create pitch-perfect, cutting-edge technology that elevates listening experience.

About the Role:

The Office Manager is responsible for ensuring that HARMAN’s Kvistgård site operates smoothly, looks professional, and provides an excellent experience for both employees and visitors. This role combines facility coordination, office administration, and service excellence to maintain a productive, welcoming, and high-standard workplace environment that reflects HARMAN’s brand and culture.

Reporting to Site Lead and Director of Customer Experience and Quality, EMEA, the Office Manager oversees the daily running of the Kvistgård office and facilities. The role ensures the site is well-presented, efficiently maintained, and fully functional for all departments.

The ideal candidate is service-minded, detail-oriented, and takes pride in maintaining a professional and pleasant environment for employees, customers, and business partners visiting the site.

The role requires the ability to navigate and execute a wide range of tasks—both planned and unexpected—with speed, structure, and good judgement. Strong communication skills are essential, as the Office Manager interacts with a broad range of stakeholders across all levels internally as well as external vendors, partners, and visitors.

What You Will Do:

Office & Facility Management

• Oversee the daily operation, appearance, and functionality of the office and site to ensure a professional and efficient environment.
• Manage vendors, office assets, and maintenance activities to ensure smooth operations and timely issue resolution.
• Help maintain and update the Office Handbook, ensuring procedures and standards remain current and clear.

Visitor & Employee Experience

• Act as the primary contact for visitors and contribute to a welcoming, service-minded atmosphere.
• Plan and coordinate employee birthdays, jubilees, and internal events, supporting a positive and engaging workplace culture.

Operational & Administrative Support

• Manage office-related budgets, contracts, and compliance with safety and facility standards.
• Support leadership meetings through agenda preparation, note-taking, and sharing of meeting minutes.
• Facilitate clear and consistent office-wide communication and announcements.

What You Need to Be Successful:

• At least 3 years of experience in office or facility coordination, preferably in a corporate or international environment.
• Proven ability to manage vendors, budgets, and service contracts.
• Excellent organizational and coordination skills — able to balance multiple priorities efficiently.
• Fluent in English, both written and verbal.
• Skilled with Microsoft Office and comfortable using digital workplace tools.

Bonus Point If You Have:

• Bachelor’s degree in Administration, Facilities Management, or equivalent professional experience.
• Experience managing facility appearance, visitor experience, and office presentation for corporate sites.
• Strong people skills with a warm, approachable, and professional attitude.
• Interest in creating an engaging and pleasant workplace for all employees.
• Project coordination experience (office upgrades, relocations, or renovations).
• Familiarity with sustainability and workplace efficiency initiatives.
• Experience supporting leadership communication and maintaining administrative documentation such as office handbooks or meeting summaries.

What Makes You Eligible:

• Be willing to work in an office in Denmark at least 4 days a week.

What We Offer:

• Opportunity to collaborate with talented teams across the world.
• An inclusive and diverse work environment that fosters and encourages career development opportunities.
• Flexible work schedule with a culture encouraging a positive work-life balance.
• On-site opportunities to focus on personal well-being and development provided by our Wellness Committee, Volunteer Committee, and Harman Women’s Network.
• Professional development opportunities through HARMAN University’s business and leadership academies and extensive course catalog.
• The opportunity to work on complex problems and continuous improvement initiatives.
• Access to employee discounts on world-class HARMAN audio products including JBL and Harman/Kardon.

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HARMAN is proud to be an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.