The Office Manager will be responsible for ensuring the efficient functioning of the London office in Moorgate, providing administrative support to team members, and managing reception duties. This role requires a highly organised individual with strong communication skills and the ability to multitask in a fast-paced environment.
Please note: this is a 13 month Fixed Term maternity cover role, starting ASAP.
Reception Management:
- Greet visitors and clients warmly and professionally at the reception desk.
- Manage employees and visitors badge access including onboarding, temporary replacement, and termination
- Manage incoming calls and inquiries, directing them to the appropriate personnel.
- Maintain a tidy and welcoming reception area, ensuring all informational materials are up to date.
Administrative Support:
- Prepare and distribute internal communications and reports as needed.
Office Operations:
- Oversee day-to-day office operations, ensuring a safe, organized, and efficient working environment.
- Manage office supplies inventory, placing orders and maintaining relationships with vendors.
- Implement and maintain office policies and procedures to optimize workflow and productivity.
Procurement Management:
- Assist with budget tracking and expense reporting, ensuring all financial transactions are recorded accurately.
- Collaborate with the finance team on invoices, payments, and other financial processes, as necessary.
Team Collaboration:
- Act as a point of contact for all office-related inquiries, fostering a supportive and collaborative atmosphere among staff.
- Coordinate and drive office events, meetings, and team-building activities.
- Support various teams with project coordination and administrative tasks as needed.
Facility Management:
- Monitor and manage the maintenance of office facilities and equipment, coordinating repairs and services as needed.
- Keep track of monthly power consumption for ESG reporting
- Ensure compliance with health and safety regulations and maintain an organized workplace.
ADDITIONAL RESPONSIBILITIES:
- Participate in special projects and initiatives to improve office efficiency and employee satisfaction.
- Stay updated on trends and best practices in office management and administration.
QUALIFICATIONS:
- Proven experience as an Office Manager, Receptionist, or similar administrative role.
- Strong organisational and multitasking skills, with the ability to prioritise tasks effectively.
- Excellent communication and interpersonal skills, with a welcoming demeanour.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Knowledge of office equipment and maintenance procedures.
- Must be office based 4 days per week (Mon-Thurs), as well as attending on Fridays when there is a business need.