Office Automation Clerk

Office Automation Clerk

Department: Department of the Air Force

Location(s): Fairchild AFB, Washington

Salary Range: $20 - $28 Per Hour

Job Summary: About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the 92 Force Support Squadron, NAF Accounting Office, Fairchild AFB, WA. Performs office automation duties in support of the Resource Management section. This is a Regular Part time position; guaranteed 20-34 hours per week; depending on the needs of the facility.

Major Duties:

• Performs office automation duties in support of the Resource Management section. Uses Microsoft Office Word processing, Excel, Power Point, software to produce a variety of documents. Creates memos and letters following Air Force Tongue and Quill guidelines. Transmits and receives documents, messages, electronically using personal computer, or workstation that is networked or linked to other computers or workstations throughout the work areas or organization. TMT monitor - Uploads / Monitors FSS correspondence routed to various levels of base leadership. Tracks documents, follows up as needed to meet suspense's. Focal point for Private Organizations. Ensuring private org briefings are completed before 15 February each fiscal year, and suspension letters are staffed before 15 March each fiscal year. Conduct private organization training, maintaining files, and Private organization tracking. Update supervisor at least once every two weeks on status of private organizations. Types correspondence, reports, forms, messages, memoranda, statistical or tabular material, where spacing arrangements are complicated, directly in final form without a rough draft. Completes meeting minutes within five workdays of the NAF council or Activity Manger review meetings to final draft IAW AFI references. Arranges the material in a form necessitated by the nature of the subject matter, the purpose for which it is to be used. Performs a variety of general office duties such as receiving telephone calls, visitors, routing, filing correspondence, and maintaining files. Performs purchasing duties, using methods for a variety of standard items from authorized sources that are well advertised and well known. Maintains office supplies lists, requests supplies approval for purchase, maintains a list of recurring supplies needed for normal day to day operations. Creates and maintains official files and other reference material IAW established procedures. Responsible for the Life of the Fund files. Serves as Alternate Resource Protections monitor, ensuring internal control checklists / procedures are compliant. Work with the 92 FSS primary POC each quarter to ensure reports are received, reviewed, and uploaded to answer MICT related questions each quarter. Serves as Alternate Vehicle control officer. Ensuring monthly reporting is complete, Monthly maintenance is complete. Working with 92 FSS Primary VCO and Activity Managers to ensure compliance. Ensuring MICT VCO questions are updated each quarter. Performs some logistics duties for the squadron. - Counting inventories when assigned as an independent observer. Quarterly. Assisting Mangers when needed to pull inventory reports and inventory labels. Serves as Alternate Central Cashier - Ensure compliance with DAFIs and DAFMANs applicable to the Central Cashier. Review FSR OI for Central Cashier twice a year. Ensure check processing capabilities are kept current. Log into system once every 3 weeks to ensure passwords are up to date. Once a month work the cash cage to keep proficient on procedures. Performs general accounting work in order to maintain a combination of journals and ledgers. Examines and verifies a variety of documents to determine their mathematical correctness and completeness of information. Documents may include but not limited to cash receipts, cash register tapes, checks, credit card receipts, purchase orders, vouchers, payrolls, property records, which may be complicated by discounts and partial payments. Responsible for receiving and processing deposits from all the activities. Performs other duties as assigned. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12833135

Qualifications: Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 11/18/2025 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Must demonstrate progressive responsibility in general clerical experience involving arithmetic accuracy, and attention to detail. Must have experience in clerical or office work which demonstrates increased responsibility and knowledge of office automation software (MS Windows, MS Office. Power Point, Word, Access, Excel). correspondence, formats, grammar, and spelling. Must have the ability to communicate effectively both orally and in writing. Must demonstrate critical thinking and time management skills. Must have experience with general knowledge of accounting procedures and techniques. Must show progressively responsible experience in the receipt, disbursement, examination, deposit, custody, and other processing of cash items when this includes ( I) direct handling of cash items and (2) use of cash accountability control methods.

How to Apply: To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on 11/18/2025 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy. It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

Application Deadline: 2025-11-18