The Supervisor Health Information Management is responsible for overseeing the HIM Clerks and for retrieving and reconciling medical records and loose documentation from ancillary departments and nursing units.
Essential Responsibilities
Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position.
Retrieves discharged medical records from various nursing units and ancillary departments through the hospital and reconciles them using MEDITECH compiled reports and/or automated reconciliation to ensure that all records are accounted for and ready by the deadline for daily pickup by the courier.
Places reconciled records in the designated area for Document Imaging.
Batches, labels and routes loose reports, late charts and/or late documentation to Document Imaging.
Scans and indexes loose reports/documents that are identified as critical to coding and prioritize them according to policy.
May perform routine data entry to assist in updating applicable unbilled reason codes (URCs) into appropriate systems (HPF/MPF, MEDITECH, Reconciliation Tool) if chart not received/reconciled within established timeframes.
Recruit, hire, and set performance expectations of direct reports. Perform evaluations, counseling, corrective action and trains staff according to system wide policies and procedures. Identify, coach and/or mentor top talent for leadership opportunities and succession management. Create a foundation that supports and develops team members allowing for growth and success.
Processes facility specific HIM mail as applicable.
General Responsibilities
Performs other duties as assigned.
Minimum Qualifications
Education Requirements
Associate’s Degree required.
Experience Requirements
1 to 3 years of demonstrated leadership experience required.
License/Certification/Registration Requirements
None required.
Knowledge/Skills/Abilities Requirements
Ability to adapt to change in environment, work structure/processes, or requirements positively and proficiently.
Ability to multitask effectively.
Ability to communicate clearly, proactively, and concisely with all key stakeholders; able to maintain effectiveness when dealing with difficult situations or people.
Ability to identify and understand issues, problems, and opportunities.
Establishes courses of action for self and others to ensure work is completed efficiently; prioritizes critical activities and assignments; stays focused and uses time effectively, preventing irrelevant issues or distractions from interfering.
Proficiency in computer skills and knowledge of regulatory compliance.