Initial Posting Date:
11/13/2025Application Deadline:
11/30/2025Agency:
Department of JusticeSalary Range:
$3,429 - $4,207Position Type:
EmployeePosition Title:
Mail Services Assistant - Administrative Services Division (Salem)Job Description:
The Oregon Department of Justice, Administrative Services Division (ASD) is seeking to hire a Mail Services Assistant for the Operations Section located in Salem. The Operations Section provides facilities management, procurement, publications support services, supply property and warehouse services, as well as mail room services.
The purpose of this position is to process incoming and outgoing mail and packages, explain mailing procedures and regulations to other agency employees, and to assist other areas such as supply and publications with coverage and miscellaneous job duties. The majority of this position’s job duties require driving a state-owned vehicle delivering and picking up mail. The persons are required to hold a valid Oregon driver’s license and maintain an acceptable driving record. This position is on-site and will require travel to DOJ offices.
Apply today! You will find that we embrace inclusive and supportive work environments and respect the diverse perspectives, knowledge, and experiences of our coworkers and those seeking to join the organization. We strive to build an inclusive and performance-oriented workplace where all individuals are welcomed and appreciated, leading to increasingly higher levels of fulfillment and success.
Primary Duties (in part)
Receive, date stamp, and sort, incoming letters, periodicals, and packages delivered by US Postal Service, State shuttle service, and freight carriers. Deliver mail using push-cart or hand truck to agency divisions. Mail van is used daily for DOJ facilities outside the Salem capitol mall area.
Sort outgoing mail by class and seal envelopes. Weigh mail and affix proper postage using metering postage machine. Refill postage meters. Weigh and log in manifest book and label packages for delivery by freight carriers. Pack outgoing mail in trays or sacks. Pick up outgoing mail and packages for US Postal Service, State shuttle service, and freight carriers from agency divisions using pushcart and hand truck.
Maintain production records and postage accounts. Record postage due amounts and first, second and bulk class mail rate charges. Log incoming and outgoing certified, registered, or insured letters. Complete forms and permits for international mail.
Provides physical support to transport storage boxes or to assist in agency office relocations. May pick up work from agency divisions and deliver to the state copy center. May help move furniture and other supply/property related tasks, including assisting in the warehouse occasionally.
Answers questions on mailing procedures and postal regulations from agency staff and clients.
Other special projects as assigned.
Daily standing, sitting, lifting, walking, pushing, pulling, typing, touch screen, carrying small and large objects, filing, sorting, dialing with touch tone keypad.
Due to the nature of this position, you will work inside offices, motor vehicles and warehouses, as well as outdoors.
What We Are Looking For
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills and abilities that you demonstrate, using an intentional equity lens.
At least 1 year working in a professional environment.
An organized, self-starter.
Good driving record and able to maintain a license to drive a vehicle in the State of Oregon.
Experience working in an environment that requires strict confidentiality.
Able to independently move and transport boxes and mail bags weighing upwards of 50 pounds from one location to another with or without accommodations and above 50 pounds with accommodations.
Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)
Working Conditions
Daily standing, sitting, lifting, walking, pushing, pulling, typing, touch screen, carrying small and large objects, filing, sorting, dialing with touch tone keypad. Will work inside offices, motor vehicles and warehouses, as well as outdoors. Must be flexible with schedule and scheduled lunch hour to possibly complete work and/or overtime. Able to lift 50 pounds with or without accommodation. Able to lift more than 50 pounds with accommodation.
What’s In It for You
Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
Permanent, full-time employment.
Vacation, sick leave, 11 paid holidays a year, and special days off.
Endless peer and management support, and representation by the Service Employees International Union (SEIU).
Opportunity to expand your professional skills.
For more information about our benefits, you can learn here.
Application Process
Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.
Click "Apply" and complete the online application and all supplemental questions.
Attach your resume.
Attach your cover letter.
ALL APPLICANTS: You will only have one opportunity to upload the required resume and requested cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact doj.recruitment@doj.oregon.gov. Any materials emailed will be associated on your behalf if received before the posting deadline.
CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).
For additional information regarding working for the Department of Justice and application assistance, click HERE.
Oregon Department of Justice
1162 Court St NE
Salem, OR 97301
DOJ.recruitment@doj.oregon.gov
Phone: (503) 947-4328
Fax: (503) 373-0367