Mail Coordinator

About Acrisure: 

Acrisure is a global Fintech leader that combines the best of humans and high tech to offer multiple financial products and services to millions of businesses and individual clients. We connect clients to solutions that help them protect and grow what matters, including Insurance, Reinsurance, Cyber Services, Mortgage Origination and more. 

Acrisure employs over 19,000 entrepreneurial colleagues in 20 countries and have grown from $38 million to $4.3 billion in revenue in just over ten years. Our culture is defined by our entrepreneurial spirit and all that comes with it: innovation, client centricity and an indomitable will to win. 

Job Summary: 

Reporting to the Administrative Team Lead or Administrative Manager, the Mail Coordinator is responsible for managing the daily flow of incoming and outgoing physical mail/emails/faxes and packages to ensure timely, accurate, and secure delivery through the organization.  This role supports internal departments by opening, sorting, and distributing all types of mail and external communications. 

Responsibilities:  

Primary Responsibilities

• Sort and process incoming and outgoing mail/packages daily 

• Physical Mail Opening and Distribution according to established procedures 

• Process daily incoming mail/deliveries/faxes 

• Research, determine correct recipient, and deliver mail promptly to appropriate departments and individuals 

• Monitor general email inboxes and distribute per procedure 

• Process and send outgoing mail/packages 

• Maintain adequate postage as well as supplies 

• Ensure compliance with company procedures and postal regulations 

Additional Duties as Assigned

• Remote deposit of checks received at location 

• Maintain supplies, including assisting employees with supply needs, and re-order supplies to replenish inventory, etc.  

• Provide platform locations with administrative support including, but not limited to, calendar coordination and scheduling, maintaining inventories and databases, recordkeeping, and preparing reports, letters, or other types of communication. 

• Provide assistance for office events, meetings, conferences, interviews, orientations, training sessions, and other activities, including scheduling, setup, cleanup and/or ordering supplies/food, coordinate maintenance items. 

• Assist as needed with front desk management including answering phones, helping visitors by greeting, offering refreshments, and directing them appropriately, including notifying employees when visitors arrive,  

• Act as point of contact for facilities related questions or needs. 

Requirements: 

• Strong organizational and time management skills, along with a demonstrated attention to detail 

• Communicate and interact positively, effectively, and professionally with all, both verbally and in writing 

• Ability to work in fast paced environment and meet deadlines 

• Ability to work well independently and work collaboratively within a team 

• Flexibility to adapt to changing priorities 

• Proficient working knowledge of Microsoft Office, including Outlook, Excel, Word and PowerPoint with experience collaborating efficiently in M365 (OneDrive, MS Teams, SharePoint).  Experience with Applied Epic is a plus.  

Education/Experience: 

• High School Degree/Diploma or higher is desired 

• Office experience preferred 

Benefits and Perks: 

• Competitive compensation 

• Generous vacation policy, paid holidays, and paid sick time 

• Medical Insurance, Dental Insurance, and Vision Insurance (employee-paid) 

• Company-paid Short-Term and Long-Term Disability Insurance 

• Company-paid Group Life insurance 

• Company-paid Employee Assistance Program (EAP) and Calm App subscription 

• Employee-paid Pet Insurance and optional supplemental insurance coverage 

• Vested 401(k) with company match and financial wellness programs 

• Flexible Spending Account (FSA), Health Savings Account (HSA) and commuter benefits options 

• Paid maternity leave, paid paternity leave, and fertility benefits 

• …and so much more! 

Please note: This list is not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Offerings may vary based on subsidiary entity or geographic location. 

Pay Details: 

The base compensation range for this position is $21 - $25. This range reflects Acrisure's good faith estimate at the time of this posting. Placement within the range will be based on a variety of factors, including but not limited to skills, experience, qualifications, location, and internal equity. 

Candidates should be comfortable with an on-site presence to support collaboration, team leadership, and cross-functional partnership. 

Why Join Us: 

At Acrisure, we’re building more than a business, we’re building a community where people can grow, thrive, and make an impact. Our benefits are designed to support every dimension of your life, from your health and finances to your family and future. 

Making a lasting impact on the communities it serves, Acrisure has pledged more than $22 million through its partnerships with Corewell Health Helen DeVos Children's Hospital in Grand Rapids, Michigan, UPMC Children's Hospital in Pittsburgh, Pennsylvania and Blythedale Children's Hospital in Valhalla, New York.

 Acrisure is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Applicants may request reasonable accommodation by contacting leaves@acrisure.com. 

California Residents: Learn more about our privacy practices for applicants by visiting the Acrisure California Applicant Privacy Policy. 

Recruitment Fraud: Please visit here to learn more about our Recruitment Fraud Notice. 

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