At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.
The HR Administrator provides essential administrative support, ensuring the smooth day to day operations of the HR function. This role plays a key part in maintaining employee records, supporting recruitment activities, onboarding/ offboarding processes, L&D coordination, payroll, projects, and compliance with company policies and local regulations.
The role holder will be detail orientated and proactive, comfortable working in a fast-paced environment and dealing with a wide array of HR processes and queries. The role holder will have first class communication skills and be confident forging strong relationships with internal stakeholders.
YOUR CHALLENGE
- Maintain accurate and up-to-date personnel files.
- Ensure all employee data within the HR Information System (HRIS) is current, complete, and compliant.
- Support audits and reporting requirements by providing reliable data.
- Support the recruitment process by consulting with agencies, scheduling interviews and supporting the HR Consultant with conducting HR interviews.
- Oversight and coordination of the annual Bursary Scheme, work experience placements and internships.
- Responsible for the employee onboarding process, to include HR inductions.
- Administer the employee offboarding procedure to include conducting exit interviews.
- Prepare contracts and changes to terms of employment.
- Manage employee lifecycle events.
- Coordinate HR events and initiatives, including L&D activity.
- Prepare monthly payroll and pension schedules.
- Administer employee benefits and support the annual benefit renewal process.
- Support the Head HR & HR Consultant with projects.
- Undertake data analytics and reporting (e.g., headcount, absence records, management information).
- Perform periodic HR risk control tasks.
- Provide standard reporting for Head HR, HR Consultant, and line managers.
YOUR PROFILE
Passionate about advising and servicing employees.
- Detail orientated.
- Empathic personality with sound judgment.
- Communicative, client-oriented, and confident in business discussion
- Minimum of 2 years’ experience in an HR administration or generalist support role
- Good understanding of HR workflows and processes.
- Knowledge of Guernsey employment law.
- Confident in dealing with line managers and employees of varying personalities.
- Proficient user of HR systems and technology.
- Diligent approach to work and ability to maintain confidentiality of sensitive information.
- Professional demeanour & discretion when handling sensitive information.
- Ability to set priorities, coordinate processes, and multitask under tight deadlines.
- Proactive, hands-on, and solution oriented.
- Excellent verbal & written communication skills.
We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site.
Is this not quite what you are looking for? Set up a job alert by creating a candidate account here.