HR Programs and Event Coordinator

Helping careers take flight. Reshaping an industry. Enable your career to be Made on Duck Creek.    

Title: HR Programs and Event Coordinator

WHAT YOU’LL DO 

The HR Program and Event Coordinator will play a vital role in supporting Duck Creek Technologies’ Learning & Development and Employee Culture teams. This individual will lead and support coordination efforts for global events, employee recognition programs, onboarding, leadership development initiatives, and early career hiring programs. They will ensure seamless execution of logistics and administrative tasks while fostering employee engagement and culture alignment across the organization.

• Plan, organize, and execute global employee events such as Summits, Town Halls, and Year-in-Review sessions, ensuring seamless logistics and impactful experiences.
• Administer recognition and rewards programs, including platform oversight, nomination tracking, and program updates to celebrate employee achievements.
• Coordinate BeWell and Employee Experience campaigns, managing session invitations, communications, and logistics to drive participation and engagement.
• Support Diversity, Equity & Inclusion and social impact initiatives by managing calendars, tracking volunteer hours, and coordinating logistics with external partners.
• Provide scheduling, documentation, and roster management for Employee Resource Groups (ERGs) and Advisory Board meetings and activities.
• Assist in the implementation and ongoing support of leadership development programs, including session coordination, progress tracking, and alignment with strategic goals.
• Facilitate global onboarding experiences by organizing events and activities that ensure a welcoming and consistent experience for new hires.
• Provide administrative support for early career hiring programs, including scheduling interviews, managing applicant tracking systems, and coordinating with hiring teams.
• Collaborate with the Employee Culture team to align programs and events with organizational values and cultural priorities.
• Collect and curate employee stories and program highlights for internal communications, newsletters, and intranet updates.
• Maintain dashboards and reporting tools to track program participation, engagement metrics, and outcomes, using data to inform continuous improvement.
• Monitor and analyze employee feedback and engagement data to identify trends and recommend enhancements to programs and communications.
• Manage budgets for employee programs and events, ensuring accurate tracking, proper allocation, and compliance with financial guidelines.
• Coordinate travel arrangements and scheduling for program-related activities, including leadership development and onboarding events.
• Ensure timely and effective communication across all program areas, supporting transparency, consistency, and employee connection. Perform all other duties and activities as required.

WHAT YOU’VE DONE 

REQUIRED:

• Bachelor’s degree in Human Resources, Communications, Business Administration, or a related field.
• 5+ years of experience in program coordination, employee engagement, internal communications, or HR operations.
• Demonstrated experience managing large-scale events, recognition programs, and employee experience initiatives.
• Strong background in administrative support for HR programs, including onboarding, early career hiring, and leadership development.
• Must have strong hands-on experience with Microsoft Office Suite and Excel knowledge is a must.

PREFERRED:

• Experience working in a global or matrixed organization.
• Familiarity with employee engagement platforms, recognition tools, and HRIS systems (e.g., Workday, ServiceNow).
• Certification in project management (e.g., PMP) or event planning.

Knowledge, Skills, Abilities & Behaviors:

• Excellent organizational and project management skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, including the ability to craft engaging internal content and event messaging.
• Proficiency in Microsoft Office Suite, collaboration tools (e.g., Excel, PPT, Teams, SharePoint), and virtual event platforms.
• Ability to analyze data and generate reports to measure program effectiveness and engagement.
• High attention to detail and accuracy in scheduling, documentation, and logistics coordination.
• Strong interpersonal skills and ability to collaborate across teams and cultures.
• Creative thinking and problem-solving abilities to enhance employee experience and program delivery.
• Discretion and professionalism in handling sensitive information and employee data.
• Demonstrated commitment to diversity, equity, inclusion, and social impact principles.
• Flexibility and adaptability in a fast-paced, evolving environment.