HR Assistant – Employment Services

Online applications must be received before 11:59pm on:

November 11, 2025

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

123E-YN_CS_NPS - Human Resource Consultant Assistant 1, 123F-YN_CS_NPS - Human Resource Consultant Assistant 2

Business Title:

HR Assistant – Employment Services

Employee Type:

Classified

Position Details:

The Opportunity:

Providing solutions in an efficient and customer-focused model, Human Resource Services (HRS) strives to enhance the employment experience and satisfaction of Washington State University (WSU) faculty and staff through clear communication, outreach, engagement, and support. Enhancing workplace satisfaction and sustainability of the University, fostering a positive and engaging experience to the OneWSU system.

As an HR Assistant in the Employment Services unit of Human Resource Services, you will perform a variety of duties in support of human resource operations and employment compliance for the WSU Spokane Health Sciences Campus and other assigned areas within the WSU system. While applying established human resources, policies, and procedures for multiple employee types, you will serve as the main point of contact for a variety of recruitment-related activities, including but not limited to background check processing, reviewing and preparing job postings, and fielding questions from hiring personnel and applicants.

With guidance from the Senior HR Strategic Partner and Senior HR Consultant, you will:

• Serve as the primary point of contact and coordinator for recruitment processes, with a customer service focus.

• Processing background checks and communicating background check policies and procedures to department leadership, employees, applicants, and other constituents. 

• Coordinate New Employee Orientation sessions.

• Review, develop, and maintain accurate correspondence and records.

• Provide customer service to department leadership, employees, applicants, and other constituents.

• Gather, organize, and frequently track and update documentation and spreadsheets, and maintain files; and

• Assist the HR Consulting team in updating and maintaining HR resources, preparing reports and presentations, and communicating with employees and management.

Your work will require maintaining and ensuring a confidential environment at all times.

While WSU Spokane is primarily supported by an on-site Senior HR Consultant and HR Assistant, you will be part of the university-wide Human Resource Services team with colleagues and support available at all WSU campuses.

Additional Information:

This is a full-time (100% FTE), permanent position. This position is overtime eligible.

This position is located on the WSU Spokane campus in Spokane, Washington. After completing an initial training period, the selected applicant may be eligible for hybrid remote work one day per week based on operational needs.

Monthly Salary:

Human Resource Consultant Assistant 1: $3,495 to $4,653 | Range 39

Human Resource Consultant Assistant 2: $3,925 to $5,271 | Range 44

Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increases in accordance with WAC 357-28.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits:

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified Staff and Total Compensation.

Required Qualifications:

To be considered for the HR Assistant 1 level:

• Three years of office experience, OR equivalent education/experience.

To be considered for the HR Assistant 2 level:

• Four years of office experience, including two years of experience working with classification/compensation, performance management, and/or recruitment in a human resource environment. Equivalent education/experience may be considered.

Required for all applicants:

• Demonstrated effective interpersonal, verbal, and written communication skills.

• Demonstrated experience providing customer service both in person and/or over the phone.

• Working knowledge and experience with Microsoft Office programs, including Word, Excel, and Outlook.

• Proven ability to perform a variety of tasks at one time, with frequent interruptions.

• Excellent attention to detail.

Preferred Qualifications for all applicants:  

• Experience in the human resource functions of training & development, benefits, recruitment, classification, compensation, and/or employee/labor relations.

• Experience providing clerical – administrative support to multiple individuals.

• Experience presenting group orientations and/or trainings.

About Human Resource Services – hrs.wsu.edu

Human Resource Services is committed to providing efficient and effective human resource management to the OneWSU system. Working collaboratively, Human Resource Services provides expertise and best practices in all areas of human resource management, including recruitment, retention, employee relations, learning and organizational professional development, compensation, benefits management, labor relations, medical leave and accommodation, records administration, and employee recognition. Human Resource Services assists those who serve the students of the OneWSU system.

Department Name: Human Resource Services
Location: Spokane, WA 992020

Application Instructions:

Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume

2) Cover Letter

• External candidates, upload all documents in the “Application Document” section of your application.

• Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

• Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

• Reference contact information will be requested later in the recruitment process through Workday.

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Full time

Position Term:

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/