Ensign is hiring !
Key Responsibilities
1. HR Operations
Manage end-to-end employee lifecycle processes, including onboarding, confirmation, transfers, and offboarding.
Maintain accurate and confidential employee records in HRIS and personnel files.
Prepare employment letters, contracts, and HR-related documentation.
Support payroll processing, benefits administration, and HR compliance reporting.
Ensure HR practices align with company policies and statutory requirements. Submit HRDF grant applications, handle MDEC submissions and manage government-related documentation.
Coordinate the Insurance registration/termination with the provider.
2. Recruitment & Onboarding
Coordinate the recruitment process — posting, shortlisting, scheduling, and candidate communication.
Manage onboarding and orientation programmes to ensure a seamless employee experience.
Track recruitment metrics and maintain related reports.
3. Employee Engagement & Communications
Plan and execute employee engagement activities, welfare initiatives, and HR events.
Support internal communications and employee feedback channels.
Partner with managers to promote a positive, inclusive, and collaborative culture.
4. Office Administration & Facilities
Oversee daily office operations, supplies, and facilities upkeep.
Liaise with building management and service vendors on maintenance, cleaning, courier, and logistics matters.
Manage office access cards, meeting room logistics, and general workspace coordination.
Support travel arrangements, company events, and administrative procurement processes.
5. Procurement & Vendor Management
Source, negotiate, and manage vendors for office services and supplies.
Track purchase requests, quotations, and invoices for HR and Admin budgets.
Ensure service levels and cost effectiveness in vendor engagements.
6. Perform any other HR and administrative tasks assigned.
Requirements
Diploma or Bachelor’s degree in Human Resources or related discipline.
2–4 years of relevant experience in HR and/or administration.
Good knowledge of local employment regulations and HR operations.
Proficient in Microsoft Office; familiarity with HRIS (Workday) an advantage.
Excellent coordination, communication, and problem-solving skills.
Independent, meticulous, and able to handle multiple priorities in a fast-paced environment.