Front Desk Associate

What if…you could tell the story of an organization that creates, resources, and builds bioplatform companies that invent breakthrough technologies in order to transform human health and sustainability?

Flagship Pioneering conceives, creates, resources, and develops first-in-category bioplatform companies to transform human health and sustainability. Since its launch in 2000, the firm has, through its Flagship Labs unit, applied its unique hypothesis-driven innovation process to originate and foster more than 100 scientific ventures, resulting in over $130 billion in aggregate value. To date, Flagship has deployed over $2.5 billion in capital toward the founding and growth of its pioneering companies alongside more than $19 billion of follow-on investments from other institutions.

Position Summary:

In this onsite role, the Front Desk Associate is responsible for ensuring the Front Desk and office run smoothly. With a rapidly expanding team, Pioneering Medicines is hiring an experienced and poised Front Desk Associate who can implement protocols and strategies to help scale the Front Desk duties to ensure a successful and meaningful guest and employee experience at the OCP 3^rd Floor Flagship office. 

Key Responsibilities: 

• Management of meeting rooms, and office space for high volume of meetings and events
• Knowledgeable of all areas of Pioneering Medicines to assist employees and guests including queries regarding office management issues
• Assistance with event coordination, both internally and externally
• Sorting inbound mail for all company departments
• Working with Enterprise administrators to coordinate use of FSP facilities for board meetings, executive office space, and general conference room use
• Communication by email to various functional areas and vendors
• Liaise with facilities including parking assignments, equipment requests, office temperature control
• Overseeing guest experience for the numerous daily visitors -Responsible for coordinating with OCP security?
• Key contact and coordinator for relish, daily lunch delivery service
• Managing and ordering of kitchen supplies and snacks
• Managing and ordering of office supplies such as stationery, equipment, and furniture
• Stocking and maintaining 3 kitchens, coffee stations and pantries
• Performing ad-hoc administrative duties
• Maintaining office services as required (such as cleaners and maintenance companies)
• Partnering with HR to update and maintain office policies as necessary
• Responsible for scheduling and coordinating meetings for internal PM Project teams

 

 

Qualifications: 

• Strong organizational and planning skills in a fast-paced environment
• Team Player
• Excellent written and verbal communication skills
• Professional demeanor
• Attention to detail and problem-solving skills
• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
• Proficiency in MS Office (MS Excel and MS Outlook in particular)
• A creative mind with an ability to suggest improvements

Joining Flagship Pioneering will allow you to: 

• Make an impact as part of a Fortune “Change the World” company 
• Be energized by an exciting startup culture
• Surround yourself with inspirational colleagues and leaders 
• Support innovative breakthroughs in health care and sustainability 
• Expand your horizons with opportunities for professional growth 
• Enjoy unparalleled employee benefits and rewards programs

Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Recruitment & Staffing Agencies:  Flagship Pioneering and its affiliated Flagship Lab companies (collectively, “FSP”) do not accept unsolicited resumes from any source other than candidates.  The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering’s internal Talent Acquisition team.   Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.

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The salary range for this role is $60,000 - $82,500. Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience. Pioneering Medicines currently offers healthcare coverage, annual incentive program, retirement benefits and a broad range of other benefits. Compensation and benefits information is based on Pioneering Medicines's good faith estimate as of the date of publication and may be modified in the future.