Flight Coordinator

Job Summary
The Flight Coordinator is responsible for scheduling jet, helicopters and drones according to customer requests, crew availability, maintenance needs, weather conditions, and airport requirements. The Flight Coordinator is also responsible for processing financial documents for payment of vendor invoices.

Essential Functions

• Works closely with support teams to receive requests for aircraft services and enter them into the flight scheduling system

• Consistently collaborates with flight department team members to ensure operational consistency and enhanced customer service

• Assists with arranging catering, ground transportation, aircraft services and lodging, as necessary, for crew and passengers

• Maintains department records including flight, maintenance, financial, and personnel records

• Prepares and retains trip packets for passengers and crew

• Provides accounting services such as SIFL reporting, auditing, and submitting invoices for payment

• Coordinates chartered aircraft services when necessary

• Schedules flights to ensure flight crews are in compliance with company flight and duty time limitations

• Maintains a flight following system to ensure aircraft safety

• Coordinates flight and maintenance schedules with maintenance personnel

• Maintains detailed department financial records and generate inter-company invoices

• Maintains safety culture through open communication and engagement

Required Qualifications For Position

• Associate's Degree

• At least two years aviation-related experience or travel agency experience

• Basic understanding of aircraft performance and runway analysis High

• Proficient with personal computers including, but not limited to: spreadsheets and electronic communication. High

• Knowledge of complex computer software related to flight dispatching and logistic support High

• Proficiency in the Microsoft suite of business applications High

• Ability to communicate effectively in both oral and written form. Medium

• Firm understanding and ownership of industry best practices including IS-BAO (International Standard for Business Aircraft Operations) Low

• Basic understanding of UAS (unmanned aircraft systems) scheduling operations Low

Preferred Additional Qualifications for Position

• Bachelor's Degree

• Bookkeeping and/or accounting experience

• FAA Aircraft Dispatcher Certificate

• Private Pilot License

Physical Demands

• Standing - Occasionally

• Walking - Occasionally

• Sitting - Constantly

• Lifting - Rarely

• Carrying - Rarely

• Pushing - Rarely

• Pulling - Rarely

• Climbing - Rarely

• Balancing - Rarely

• Stooping - Rarely

• Kneeling - Rarely

• Crouching - Rarely

• Crawling - Rarely

• Reaching - Rarely

• Handling - Occasionally

• Grasping - Occasionally

• Feeling - Rarely

• Talking - Constantly

• Hearing - Constantly

• Repetitive Motions - Frequently

• Eye/Hand/Foot Coordination - Frequently

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position.

As a public utility, NiSource is required to provide continuous service to customers at all times. To ensure we fulfill that obligation, employees may be required to work outside their normal work hours and perform tasks outside of their normal responsibilities in support of emergency operations.

Work Authorization

Authorized to work in the United States without requiring sponsorship.

Workplace Connection
Value inclusion within your day to day responsibilities by respecting others perspectives/convictions, engaging others opinions, creating a safe environment where people, ideas, and opinions are valued within your Team/Customers and external partners.

Respect the unique lived experiences within your Team/Customers and external work partners by valuing different world views, challenges, and cultures that represents all walks of life and all backgrounds.​

Treat others with respect and consideration. Actively participate in creating and contributing to a positive work environment.

Equal Employment Opportunity 
NiSource is committed to providing equal employment opportunities in each of its companies to all employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, sex (including pregnancy, lactation, childbirth or related medical conditions), genetic information, citizenship status, or any protected group status as defined by law. Each employee is expected to abide by this principle.

By applying, you may be considered for other job opportunities. 

ADA Accommodations

If you need a reasonable accommodation to participate in any part of the hiring process or to perform the essential functions of the position, please contact OneHR at OneHR@nisource.com or 1-888-640-3320

E-Verify

NiSource participates in the U.S. Department of Homeland Security’s E-Verify program. As part of this process, we provide the following notices to all job applicants: These documents inform you of your rights and responsibilities under U.S. law. You can view or download them using the links below:

• E-Verify Poster (English and Spanish) E-Verify Participation Poster English and Spanish
• Right to Work Poster (English and Spanish) If you have the right to work, don't let anyone take it away

Salary Range*:

$93,800.00 - $140,700.00

*The salary offered to a candidate is based on several factors including but not limited to the candidate’s skills, job-related knowledge, and relevant experience, as well as internal pay equity.

Posting Start Date:

2025-11-14

Posting End Date (if applicable):

2025-11-30

Please note that the job posting will close on the day before the posting end date.