Finance Administrator

Introduction

Saab in UK is growing rapidly, with over 500 colleagues across eight sites. We bring together Swedish heritage and British expertise to drive innovation in areas such as software engineering, underwater robotics, radars, AI, and armed forces training. Joining Saab in UK means contributing to the security and resilience of society while building a career with real scope for personal and professional growth.

What you will be part of:

Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here

The Role

We are seeking a detail-oriented Finance Administrator to join our finance team. The role will focus on reviewing and processing supplier invoices, reconciling supplier ledgers, and managing staff expenses. This position suits someone with strong numerical skills, accuracy, and a proactive approach to problem-solving.

Key Responsibilities

• Invoice Review & Processing:
  • Review supplier invoices for accuracy, correct coding, and approval before posting.
  • Match invoices to purchase orders and delivery notes where applicable.
  • Ensure all invoices comply with company policies and VAT requirements.

• Supplier Ledger Reconciliation:
  • Reconcile supplier statements with purchase ledger records.
  • Investigate and resolve any invoice or payment discrepancies.
  • Maintain accurate and up-to-date supplier records.

• Expense Management:
  • Process and verify employee expense claims in line with company policy.
  • Track and reconcile expense reports 
  • Support the finance team with expense reporting and budgeting.

• General Finance Administration:
  • Assist with month-end close activities (e.g., reconciliations, accruals).
  • Maintain organized and accurate financial records.
  • Provide administrative support to the wider finance function.

Experience & Qualifications

• 1–2 years’ experience in a finance, accounts payable, or administrative role.
• Good understanding of basic bookkeeping and invoice processing.
• Proficient in Excel and accounting systems (e.g., Xero, Sage, QuickBooks).
• Strong attention to detail and ability to meet deadlines.
• Excellent communication and problem-solving skills.