Department
Law Faculty Support
About the Department
Job Information
Job Summary:
The Faculty Assistant provides administrative support to a group of Law professors, fellows and visitors, including proofreading and formatting documents, event support for workshops and conferences, appointments, clerkship letter processing, class material preparation, and expense reimbursements. Reporting to the Academic Affairs Manager, this position will work on-site at least 4 days per week.
Responsibilities:
Exercises best judgment to prioritize work assignments and manage a high volume of work with efficiency. Analyzes and resolves issues of varying complexity.
Responsible for day-to-day operations, including preparing expenses for reimbursement, processing vendor payments, ordering supplies, coordinating shipping requests, and distributing faculty mail.
Coordinates logistics and otherwise provides support for workshops, conferences and events, consulting with the Events team as needed. Arranges travel for faculty, visitors, students and others as requested. Processes honoraria and event-related expenses.
Creates and maintains spreadsheets and databases as needed.
Proofreads, edits, and formats documents for faculty, including scholarly articles and correspondence as requested.
Supports faculty with Canvas, the Law School’s learning management system, and assists them in developing and maintaining websites. Compiles and prepares course materials for distribution to students through Canvas and prepares seating charts for courses.
Stays current on University systems, policies and processes through regular training and adoption of best practices. Serves as subject matter expert for others.
May act as backup for other faculty assistants as needed.
On a rotation, relieves the Law School’s front desk receptionist for breaks and lunch.
Proctors quarterly exams as needed.
Performs other duties as required.
Competencies:
Excellent written and verbal communication skills.
Ability to prioritize and complete work accurately and independently in a timely manner.
Strong interpersonal skills and clarity, tact, and courtesy with staff, faculty, and students.
Excellent organizational skills and high attention to detail.
Ability to employ problem-solving skills to resolve problems.
Ability to work effectively with supervision and as a part of a team.
Ability to handle confidential and sensitive information with absolute discretion.
Familiarity with Canvas or other learning management systems.
Additional Responsibilities
Education, Experience, or Certifications:
Education:
High school diploma or equivalent required.
Bachelor's degree preferred.
Experience:
Experience providing high level clerical support strongly preferred.
Experience in an academic environment strongly preferred.
Experience organizing conferences, events, preparing name tags, reservations lists and logistics for meetings and events preferred.
Demonstrated knowledge of general business practices preferred.
Technical Knowledge or Skills:
Proficient computer skills and expertise with Microsoft Word, Excel and Outlook or other e-mail applications.
Experience using systems such as electronic purchasing and reimbursements systems (e.g., Oracle and GEMS).
Previous experience with mail-merge strongly preferred.
Working Conditions and Physical Requirements:
Ability to bend, crouch, and/or stoop.
Ability to sit for 7.5 hours.
Must work on site at least 4 days per week, Monday – Friday.
Pay Range:
$23.77-$31.60 per hour
Required Documents:
Resume/CV
Cover letter
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Benefit Eligibility
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Pay Rate Type
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Scheduled Weekly Hours
Union
Job is Exempt
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Date
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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