Essential functions may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class, nor does it necessarily list all possible duties that may be assigned.
• Ensure all basic facilities, such as water, heating and other such amenities are well-maintained and serviced at the required intervals (Electrical Test and Tag, Fire Extinguisher Testing, Pest Control, etc.)
•
Provide administrative support to the Field Service team with regards to the coordination of daily activities including but not limited to rostering; booking accommodation, transportation, travel and assist HR department with mandaotry and local training requirements.
•
Adhering to and improving Safety Standards of the Chinchilla facility.
•
Ensuring the facilities grounds and landscaping are maintained.
•
Ensure all ChampionX HSE practices, procedures and policies are implemented and followed at all times.
•
Manage the site operations such as cleaning, security, car parking, site maintenance and waste management, ensuring that they are operating efficiently and effectively. Report, follow up and escalate all maintenance concerns to the Field Service Manager.
•
Maintenance and management of the Field Service database systems including updating records, data entry, auditing entries for completeness and accuracy, and extracting reports.
•
Coordination of Type B Gas Certificates, and document submissions into eB (eBentley).
•
Maintain Type B Gas Commissioning Register and ensure submissions into QGC’s eB are carried out without delay.
•
Oracle transactions relating to chargeable or warranty items for the Field Service team including parts, vehicle and labour charges. Transactions include sales order entry as well as picking and shipping of sales orders in Oracle.
•
Liase with various departments to rectify Oracle issues relating to Sales Orders, including inventory corrections, part number and price list creations.
•
Manage and produce monthly payment claims for clients by consolidating and entering data for parts, labour, accommodations, travel, vehicles, etc.
•
Monthly reporting for payment claims, finance and Field Service Manager as required.
•
Monthly forecasting and accrual for Finance Department.
•
Provide administrative support to the Commercial Team with various marketing campaigns such as sponsorship opportunities, trade shows, branded merchandise and marketing materials.
•
Contributes to the Departments and Companies continuous improvement culture.
•
Maintains confidentiality of all matters.
•
Other duties as requested and required.
Our Commitment to Diversity and Inclusion
At ChampionX, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every employee can grow and achieve their best. We are committed to fair and equal treatment of employees and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any employee or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.
In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce.
We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.