Facilities Coordinator

Job Title: Facilities Coordinator

Location: Kalamazoo, MI
Department: Veterinary Medicine Research & Development (VMRD)
Reports To: Associate Director of Site Services

Position Summary

The Facilities Coordinator supports daily operations and scheduled events across Zoetis VMRD locations in the Kalamazoo area. This role is responsible for coordinating and executing a variety of facilities-related tasks, including meeting and event setups, warehouse and storage management, inter-site logistics, and oversight of shared equipment and general services. The Facilities Coordinator ensures operational readiness while fostering a culture of safety, collaboration, and continuous improvement.

Key Responsibilities

Shared Equipment & Device Management

• Collaborate with IT and Facilities Administration to develop and maintain a 3-year lifecycle plan for shared multifunction office devices (print/scan/copy/fax).
• Assess device needs based on usage patterns and customer requirements; manage procurement, installation, qualification, maintenance, and decommissioning.
• Maintain inventory of printer supplies and coordinate preventative maintenance and repair services.
• Support specialized equipment such as label printers, large-format printers, card printers, shredders, and other shared devices.

Warehouse & Inventory Logistics

• Assist in developing warehouse usage guidelines and retention policies.
• Schedule and coordinate deliveries and pickups to/from warehouse locations.
• Maintain accurate inventory records and conduct quarterly audits of stored items and materials.

Shared Office Support

• Coordinate installation and maintenance of shared office technology (monitors, docking stations, keyboards, webcams, etc.).
• Maintain accurate inventory of shared office equipment.

Event & Meeting Support

• Organize setup and teardown of amenities for meetings and special events.
• Ensure availability and readiness of equipment and materials required for events.

General Site Services

• Oversee inter-site delivery service vendor; ensure timely pickups and deliveries, including special requests.
• Manage inventory and distribution of company uniforms and laundered stock items.
• Monitor and maintain drinking water dispensers and related supplies.
• Conduct regular inspections of common areas to ensure cleanliness and safety.
• Provide support for additional site services as needed.

Qualifications

• High school diploma or GED required.
• Minimum of 3 years of experience in facilities operations within a large office or research environment.
• Strong understanding of office printer technologies and ability to recommend appropriate solutions.
• Excellent communication and customer service skills.
• Strong organizational and time management abilities; capable of prioritizing tasks in a dynamic, fast-paced environment.

Full time

Regular

Colleague

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