Executive Office Administrator

Executive Office Administrator

Company:

The Boeing Company

Boeing Global Services is currently seeking an Executive Office Administrator to join our team at Berkeley or Hazelwood, MO supporting the BGS Government Services organization.

This position will require the candidate to support up to four executive leaders supporting Boeing Global Services – Government Services organization. This position will support executive leadership based in Berkeley and Hazelwood, Missouri.

The ideal candidate will possess a unique blend of business sense and the ability to build rapport with key partners and customers. Additionally, you should be able to thrive in a fast-paced, evolving, agile organization and be a positive leader to others.

Position Responsibilities:

• Performs the following tasks for executives: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
• Collects and compiles data to provide visibility of status for traveler's review and/or signature
• Creates, edits and maintains electronic and written communication
• Tracks and maintains information relative to department and business operations
• Verbally communicates a wide variety of information to multiple audiences
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Prioritize and schedule executive-level employee time and availability for efficient use of time
• Tracks and maintains designated conference room schedules for availability and efficient use of resources
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
• Orders and maintains office supplies
• Plans and implements logistics for executive level internal and external events
• Works under limited supervision

Basic Qualifications (Required Skills/Experience):

• 4+ years of experience supporting multiple executives or senior leaders in a corporate, government, or professional services environment
• 4+ years of experience managing calendars, scheduling meetings, coordinating travel, and preparing expense reports
• Experience handling confidential and sensitive information with a high degree of professionalism and discretion
• 4+ years of experience working with Microsoft Suite and virtual collaboration tools (i.e.Teams)
• Strong organizational skills with the ability to prioritize multiple tasks, meet deadlines, and adapt to changing requirements

Preferred Qualifications (Desired Skills/Experience):

• Experience in partnering with executives to develop & manage operating rhythm/cadence for executive leadership teams
• Experience collecting, interpreting data, and managing high level projects for executives or senior leadership
• Experience managing & organizing multiple deliverables and deadlines with minimal direction
• Experience coordinating and processing domestic and/or international travel arrangements

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: $57,800 - $78,200

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Export Control Requirement:

This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

Safety Sensitive:

This is not a Safety Sensitive Position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Shift 1 (United States of America)

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