Job Posting Title:
Executive Associate to the Vice President of Development----
Hiring Department:
University Development Office----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Nov 09, 2025----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
About The University of Texas at Austin
What starts here changes the world.
The University of Texas at Austin, founded in 1883, ranks among the best universities in the world. With 76 programs ranked in the top 10, UT Austin is the #1 public university in Texas and the #7 public university in the nation.
Like the state it calls home, The University of Texas at Austin is a bold, ambitious leader supporting more than 55,000 students, 4,750 faculty, 15,000 staff and top national programs across 18 colleges and schools. Amid the backdrop of Austin, Texas, a city recognized for its creative and entrepreneurial spirit, the University provides a place to explore countless opportunities for tomorrow’s artists, scientists, athletes, doctors, entrepreneurs and engineers.
Learn more about UT’s mission and values and leadership.
The University of Texas at Austin is a thriving hub of learning and discovery that anchors our city and enables excellence and innovation on the highest level. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world. With more than $6 billion raised in the What Starts Here campaign, Texas Development is quickly becoming one of the best fundraising programs in public higher education.
Texas Development is a dynamic community of 500+ fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.
Follow your passion, grow your career and help us change the world.
The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.
Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.
Reporting to the Vice President of Development, the Executive Associate provides executive level administration and operational support to ensure the seamless function of a fast-paced, high-performing leadership office. Leveraging sound judgment and anticipatory thinking to align priorities and facilitate decision-making, the incumbent will act as a liaison to key partners, ensuring the Vice President’s time and commitments are managed efficiently, with discretion and professionalism. The ideal candidate is detail-oriented, highly organized, and adept in anticipating institutional needs.
Prepares Vice President for meetings, including collecting and presenting information for use in discussions/meetings with staff, senior leadership and donors.
Manage and maintain the Vice President’s calendar and appointment schedule.
Schedules and coordinates meeting details for in-person and virtual meetings with internal and external constituents.
Manages high priority projects associated with boards and counsels.
Prepares written communications on behalf of the VP, and reviews/edits correspondence, reports, and departmental communications. (Dean communication/reports)
Interpret and apply organizational policies, rules and regulations when responding to inquiries; exercises sound judgment when making referrals.
Assists in public relations and other activities assigned, including coordinating planning and logistics for donor meetings and VIP visits and providing support for Development activities.
Maintain documentation in donor database.
Prepares meeting materials and tracks follow-up tasks.
Arranges all travel for the Vice President, which includes making flight reservations and hotel accommodations, providing travel itineraries as needed, arrange visits, processing travel expenses.
Coordinates development staff meetings, including producing the agenda and arranging for speakers as needed in partnership with the talent development team.
Coordinates cross-training of administrative and non-managerial staff for backup purposes and to meet peak-load needs.
Exercises considerable discretion and judgment to schedule priorities and effective use of VP’s time.
Oversees daily operations of the Office of the Vice President of Development, including liaising with IT operations, managing office supplies, etc.
Other related functions and duties as assigned.
Bachelor’s degree.
5-7 years of relevant experience.
High professionalism, discretion, and judgment.
Proactive, organized, and calm under pressure.
Strong written and verbal communications skills.
Advanced computer and office software proficiency.
Effective relationship-building across all organizational levels.
Proven project planning and organizational skills.
Ability to prioritize and delegate tasks.
Preferred Qualifications
Experience working in CRM platforms – Salesforce, Blackbaud, etc.
$100,000+ based on qualifications
Works in standard office conditions, in a shared office environment, with repetitive use of a keyboard at a workstation.
Some evening and weekend hours may be required during peak periods and special events.
Must be eligible to work in the United States on a full-time basis for any employer without sponsorship.
This is an Austin, TX based position and may be eligible for occasional hybrid work in Austin, TX.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.