Executive Assistant to President and CPO

We’re unique.  You should be, too.

We’re changing lives every day.  For both our patients and our team members. Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts?  Do you inspire others with your kindness and joy?

We’re different than most primary care providers. We’re rapidly expanding and we need great people to join our team.

The Executive Assistant will provide assigned Executive with comprehensive administrative support that encompasses schedule management and travel arrangements with a high level of professional presence and demeanor. The incumbent is responsible for handling highly confidential matters utilizing good judgement always to maintain confidentiality and discretion. The employees serve as the primary point of contact for internal and external constituencies. General supervision is received from a Leader(s) or an executive official who reviews work for satisfactory performance of executive duties and for attainment of desired goals and objectives.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES:

• Researches, prioritizes, and follows up on incoming issues and concerns. Determines appropriate course of action, referral, or response with the direction of the corresponding leader.
• Handles and approve credit card reconciliations for all Director Level supporting positions ensuring all company deadlines are met.
• Responsible for making sure that all meetings, appointments, events, conferences, etc. are up to date always. Must exercise flexibility since schedules frequently change at the last minute and re-scheduling must be made and noted on the calendar as they occur.

• Manages all contacts; proactively understand who they are and keeping track of periodic communication needed for these contacts.
• Makes all necessary arrangements as event coordinator for special events hosted by the Company throughout the year. Some of these activities include:
• Negotiates and secure venue, visiting various venue options and making final selection while considering functionality for the needs of the Company.
• Initiates, coordinates and/or participate in all efforts to publicize and bring awareness of the event.
• Makes all travel arrangements for supported leaders as a corporate travel coordinator. Some of these
  • Completes all functions related to planning, scheduling, and booking assigned travel requests.
  • Arranges all travel including air, hotel, and ground transportation.
  • Creates and maintains all travel itineraries.
  • Administers all changes and cancellations in a timely, cost effective fashion using independent judgment.
• Plans, coordinates and ensures the Leader’s schedule is followed and respected. Performs a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the Leader’s time and office.
• Be available and accessible even on non-business days/hours.
• Other duties as assigned and modified at manager’s discretion.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of Executive Assistant methods, Techniques and procedures.
• Knowledge of general office procedures, practices and procedures.
• Knowledge of the COE to which assigned including its policies, procedures, regulations, organization and workflow.
• Knowledge of executive protocol and proper order of etiquette in conducting duties with responsible Company and other officials.
• Knowledge of business English, spelling and arithmetic.
• Knowledge of the responsibilities of an Executive (s) or comparable executive official and the relationship with other (COE) executives, managers and supervisors.
• Knowledge of the structure and function of various COEs.
• Ability to work under pressure in a fast pace environment.
• Excellent verbal and superior writing skills are essential.
• Skills in reports presentation
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Adaptable to frequent change.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.

EDUCATION AND EXPERIENCE CRITERIA:

• High school diploma or equivalent GED required

• BA/BS degree in Business Administration or a similar discipline preferred

• A minimum of 5 years’ direct work experience supporting top level, C-suite executives required; preferably in a healthcare environment

• Experience and comfort interacting with, and on behalf of, executive leaders with poise, confidence and professionalism required

PAY RANGE:

$81,202 - $116,002 Salary

EMPLOYEE BENEFITS

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