Executive Assistant & Site Office Manager, Seattle

This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101

About Us: 

Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world’s largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day.  

Why work at Pacvue?  

• Be on the cutting edge - Pacvue is transforming the way brands and sellers win online.  Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations.  
• Have fun – we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed.  
• Learn – from the best!  Our team is full of talented people who want to help you learn, grow – providing you with mentorship, the industry’s best practices and thought leadership.   
• Grow fast – the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market.  

About the role: 

Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location.  The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities 

Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. 

 Responsibilities: 

You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well:

EA responsibilities: 

• Calendar Management – Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. 
• Travel – Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. 
• Expenses – Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. 
• Internal Coordination – work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. 
• Meeting management – As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. 

Office Management Responsibilities 

• Event/Meeting Coordination – manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. 
• On-site support – ensure employees have key card access, seating, tech set-up (with the support of the IT team).  Order supplies and receive packages. Maintain an orderly work area and kitchen 
• Employee Experience – curate in office get-togethers, happy hours, volunteering & community events. 

Skills & Qualifications: 

• Experience supporting C-level executives in a fast-paced, ever-changing environment 
• Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts 
• Takes the initiative and is extremely customer focused and organized 
• Comfortable navigating complicated calendars, international and US time zones 
• Able to make decisions and execute flawlessly 
• Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack 
• Strong project management and communication skills 

Benefits: 

• Flexible Paid Time Off  
• Paid Holidays and Floating Holidays 
• Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance 
• 401k with Employer Match 
• Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization 
• Paid Parental Leave 

 

The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant’s experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue’s highly attractive incentive plans, full details will be provided during the recruitment process. 

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