By joining our team, you’ll be part of our life-changing Mission and Vision. You’ll work in a truly inclusive environment where diversity and equity are championed through words and actions. You’ll contribute to an innovative culture that is second to none, one that embraces curiosity, discovery and compassion. You’ll play a role in something that’s never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes — as we Advance Human Ability, together.

Job Description Summary

The Executive Assistant will provide secretarial/administrative support directly to a Vice President or a Senior Vice President, exercising confidentiality, tact and diplomacy. Prepares correspondence, reports, presentations, agendas, minutes; may prepare responses to routine correspondence and inquiries. Receives, screens, and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses.

The Executive Assistant will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.

The Executive Assistant will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, and Commitment to Excellence) while fulfilling job duties.

Job Description

The Executive Assistant will:

Provide secretarial/administrative support directly to a Vice President or a Senior Vice President, exercising confidentiality, tact and diplomacy.
Maintain Executive's calendar as well as actively participating in setting up meetings for the executive and other team members
Provide office support to the department, including coordination of FedEx, messengers, faxes and check requests, expense reports and office supplies
Maintain the inventory of department materials, including either archiving or destroying outdated materials.
Create and updates documents, reports, presentations, and correspondence.
Order materials and through working with outside vendors and SRAlab Purchasing Department.
Assist Executive and other staff members with budgeting and expense management.
Process staff reimbursements with Accounts Payable.
May assist with the planning and coordination of events.
May submit department timecards.
Perform all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab including special projects assigned by the Executive.

Reporting Relationships:
Reports directly to the Chief Information Officer.

Knowledge, Skills & Abilities Required:

Bachelor's degree preferred.
Minimum 3 years of secretarial/administrative experience in a fast-paced office.
Able to exercise confidentiality, tact and diplomacy
Excellent interpersonal skills, demonstrating friendly and courteous customer service
Proficiency in Microsoft applications; including Word, Outlook, Excel and PowerPoint
Excellent typing ability
Strong organizational skills
Ability to manage multiple projects

Working Conditions:

Normal office environment with little or no exposure to dust or extreme temperature.

Pay and Benefits*:

Pay Range: $40,685.00 annually - $69,542.00 annually

Benefits: Shirley Ryan AbilityLab offers a comprehensive benefits program that is competitive with our industry peers in our geographic locations: https://www.sralab.org/benefits

*Benefits and benefits’ eligibility can vary by position. Actual compensation will vary based on applicant’s experience and qualifications, as well as internal equity.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Equal Employment Opportunity

ShirleyRyan AbilityLab is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.