Executive Assistant

Job Posting Title

Executive Assistant

Agency

275 OFFICE OF EDUC. QUALITY & ACCOUNTABILITY

Supervisory Organization

Office of Educational Quality and Accountability

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Part time

Job Type

Regular

Compensation

Compensation rate: $25-$35
This part-time position is not eligible for benefits

Job Description

Basic Purpose

The Oklahoma Office of Educational Quality and Accountability (OEQA) seeks a proactive and meticulous Executive Assistant to support our dynamic team. The ideal candidate will manage a broad array of administrative tasks to support our programs and stakeholders.

Key Responsibilities:

• Serve as the first point of contact for the office, managing communications including emails, phone calls, and in-person inquiries.

• Assist with the preparation and organization of documents and presentations using Microsoft Office Suite.

• Support Executive Leadership and staff with the coordination of projects, meetings, and correspondence.

• Maintain and manage program databases and handle related data reporting and inquiries.

• Coordinate logistics for various internal and external events, including meetings, conferences, workshops and Commission meetings.

• Manage office supplies, travel arrangements, and expense reporting.

• Oversee document management, ensuring proper organization of files on shared drives and physical archives.

• Manage and post to social media accounts.

• Other duties, as assigned.

Qualifications:

• Excellent organizational and communication skills.

• Proficient in Microsoft Office Suite, including basic Excel skills.

• Ability to handle multiple tasks simultaneously with high attention to detail.

• Experience in administrative support or a similar role preferred.

• Strong knowledge of technological tools, including use of generative AI tools such as ChatGPT

Work Arrangement:

• In-person

All positions at OEQA are subject to a one-year trial period.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact