Online applications must be received before 11:59pm on:
December 31, 2025If a date is not listed above, review the Applicant Instructions below for more details.
Available Title(s):
1105-NN_ADMINPRO - Executive Assistant, 1105-YN_ADMINPRO - Executive AssistantBusiness Title:
Executive Assistant - Office of the PresidentEmployee Type:
Admin. ProfessionalPosition Details:
The Opportunity:
The Office of the President at Washington State University (WSU) is seeking two highly skilled professionals to join our team in roles that provide critical executive-level support. These positions will play a key role in ensuring that (1) the President and (2) the VP/Chief Administrative Officer and Executive Team operate efficiently and effectively in advancing the University’s mission.
Key Responsibilities
Deliver comprehensive administrative support to the President and Executive Team, including managing complex calendars, coordinating travel, and preparing high-level correspondence and materials.
Serve as a trusted liaison between the Office of the President and internal/external stakeholders, fostering strong relationships across the University system and beyond.
Handle sensitive and confidential information with discretion and professionalism.
Provide project and event coordination, anticipate needs, and proactively address issues to support institutional priorities.
Undertake assignments with minimal direction, demonstrating initiative, sound judgment, and the ability to analyze and summarize information for reports and decision-making.
Ideal Candidate Profile
Highly organized and detail-oriented, with exceptional communication and interpersonal skills.
Demonstrated ability to manage competing priorities in a fast-paced environment.
Skilled in building collaborative relationships and navigating complex organizational structures.
Exercises discretion and maintains confidentiality in all aspects of the role.
Proactive, resourceful, and capable of working independently while supporting executive leadership.
Additional Information:
Additional Information:
This is a full time (100% FTE), permanent position. Overtime eligibility will be determined based on final salary placement.
Monthly Salary: $5,483.00 - $7,673.08 | Commensurate with experience and qualifications
In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.
Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation.
Required Qualifications:
A Bachelor’s degree and six (6) years of experience directly related to the specific duties and responsibilities of the position. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. Some positions may require an advanced degree as determined by specific position requirements.
Experience in a high-level administrative, executive assistant, or executive secretary role.
Ability to multitask and manage multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail.
Ability to exercise sound judgement, tact, and discretion, and maintain integrity with sensitive and confidential information.
Proven organizational skills within a complex office environment.
Demonstrated ability to work as part of a team.
Strong computer skills including proficiency with Microsoft Office, Word, Excel, Outlook, PowerPoint and/or SharePoint.
Excellent oral and written communication skills, including professional experience in preparing, editing, and proofreading correspondence, reports, and/or presentations.
Preferred Qualifications:
Executive level administrative support experience in higher education.
Demonstrated knowledge of Washington State University operations, policies, and procedures.
About Department/College/Area/ Campus - https://president.wsu.edu/
Area/College: Presidential Units
Department Name: Office of the President
Location: Pullman, Washington 99164
Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
1) Resume
2) Cover Letter
External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.
Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.
Reference contact information will be requested later in the recruitment process through Workday.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Time Type:
Full timePosition Term:
12 MonthWashington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.
Notice of Non-Discrimination
In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.
Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.
More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/