Executive Assistant

The Boeing Company is currently seeking an Executive Assistant to support the Vice President of BDS Software Engineering (BDS SWE) in Seal Beach, CA. 

The ideal candidate has experience supporting executives, possesses a high degree of professionalism and discretion, able to thrive in a fast-paced environment and possesses the unique ability to build rapport with key partners and stakeholders. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively. 

Position Responsibilities:  

• Manages the Vice President’s schedule and calendar 

• Prioritizes, manages and schedules time and availability for most efficient use of time 

• Establishes and maintains effective working relationships with internal customers, external customers, co-workers and peers

• Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines 

• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information 

• Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement 

• Assists in planning, coordinating, and implementing logistics for visiting Boeing senior executives  

• Creates, edits, and maintains electronic and written communication 

• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources 

• Orders and maintains office supplies 

• Promotes teamwork and value-added ideas to management and administrative staff 

• Works under minimal supervision 

Basic Qualifications (Required Skills/ Experience):  

• 5+ years of experience developing and/or maintaining integrated schedules 

• 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

• 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint 

• 3+ years of experience coordinating and processing domestic and/or international travel arrangements 

Preferred Qualifications (Desired Skills/Experience):  

• Bachelor’s degree or higher 

• 5+ years of experience supporting C-Suite Executives  

• 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams 

• 3+ years of experience with Concur or a similar travel and expense management program 

• Effective written and verbal communication across global audiences 

• Adept in functioning as a liaison between senior executives and key partners as well as superior work prioritization, organizational and multi-tasking skills 

• Strong relationship building and teaming skills  

Drug Free Workplace: 

Boeing is a Drug Free Workplace (DFW) where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Pay & Benefits:  

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.  Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.   

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.   

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements. 

Pay is based upon candidate experience and qualifications, as well as market and business considerations.