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Sonic Healthcare USA

Executive Administrative Assistant

Dallas, TX Full time

Job Functions, Duties, Responsibilities and Position Qualifications:

We're not just a workplace - we're a Great Place to Work certified employer!

Proudly certified as a Great Place to Work, we are dedicated to creating a supportive and inclusive environment. At Sonic Healthcare USA, we emphasize teamwork and innovation. Check out our job openings and advance your career with a company that values its team members!

Join Our Team as an Executive Administrative Assistant!

Location: Sonic Healthcare USA – Central Office (Dallas, TX)
Days: Monday – Friday (ONSITE)
Hours: 8am-5pm
Full time: Benefits Eligible

Are you a natural organizer who thrives in a fast-paced, professional environment? Sonic Healthcare USA is looking for a detail-driven Executive Administrative Assistant to support our Chief-Level Executives. This role is perfect for someone who takes pride in being the backbone of executive operations, ensuring our leaders can stay focused on driving business success.

Why You’ll Love This Role

  • Be a trusted partner to senior leadership with visibility into meaningful company initiatives.
  • Work in a role where professionalism, discretion, and problem-solving are truly valued.
  • Enjoy a collaborative culture where your ideas, organization, and proactive mindset make a daily impact.

What You’ll Do

  • Manage executive calendars: schedule meetings, coordinate travel, and anticipate needs before they arise.
  • Serve as the go-to resource for high-level administrative support, including preparing itineraries and documents, managing filing systems, and submitting expense reports.
  • Draft, proof, and manage correspondence with accuracy and attention to detail.
  • Greet and assist guests, oversee front desk operations, and ensure a welcoming and professional office environment.
  • Coordinate and support special projects from start to finish with independence and initiative.
  • Train and guide Administrative Coordinators on company policy and best practices.
  • Act as a liaison to senior leaders and provide backup support when needed.

What We’re Looking For

  • 3–5 years of experience supporting executives in a large organization.
  • Strong Microsoft Office Suite skills (Outlook, Word, Excel, PowerPoint).
  • Familiarity with AI scheduling tools or similar systems to streamline workflows and enhance efficiency.
  • Exceptional communication, organization, and time management abilities.
  • Sound judgment, discretion, and the ability to manage confidential information with integrity.
  • A self-starter who is resourceful, adaptable, and thrives both independently and in a team.

Why Sonic Healthcare USA?

At Sonic Healthcare USA, we believe in delivering service excellence and living our values every day. You’ll join a team that’s collaborative, innovative, and passionate about making an impact.

Scheduled Weekly Hours:

40

Work Shift:

Job Category:

Administration

Company:

Sonic Healthcare USA, Inc

Sonic Healthcare USA is an equal opportunity employer that celebrates diversity and is committed to an inclusive workplace for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, age, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.