Events Specialist III - UofL Health

Department:

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R107937

Minimum Requirements:

Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience. Grade 7 (Salaried).

Position Description:

The University of Louisville is seeking to hire an Events Specialist III in the department of Philanthropy & Alumni Engagement (PAE). The Events Specialist III for UofL Health will oversee efforts for fundraising and engagement events for UofL Health, and work to build a comprehensive philanthropic events program for the UofL Health system. This includes event coordination, vendor engagement and solicitation, and other related special events activities. They will work with a team of fundraisers and related staff, UofL Health leadership and members of the board of the UofL Health Foundation. They will work with minimal supervision and are responsible for planning, researching, problem solving and performing special projects as assigned. They must be able to function independently, organize, prioritize, work well under pressure, and deal effectively with all levels within and outside of the organization. They will coordinate fundraising events (including associated fundraising activities), cultivation and stewardship events, events connected to special appeals and campaigns, and other ongoing events. This position reports to Assistant Vice President of Philanthropy for UofL Health and works in direct collaboration with the Philanthropy & Alumni Engagement (PAE) events team.

Duties & Responsibilities

• Oversee, organize, implement, and coordinate fundraising events and special events to engage donors, staff, patients, and community leaders. Responsible for events management from beginning to end, including guest list generation, disseminating invitations, securing venues, caterers, and other relevant vendors, and post-event attendee follow-up. 

• Work with volunteers and staff and help secure related support.  

• Working with vendors and sponsors, secure needed funds to hold events and increase mission support.

• Create, coordinate, and/or manage events and special projects aimed at generating philanthropic dollars or cultivating/stewarding donors and donor prospects. Consider ROI (dollars raised and donors cultivated/stewarded) and implement a robust system that tracks engagement and attendance.

• Approve and oversee all internal fundraisers organized by UofL Health staff.

• Responsible for ensuring system-wide understanding and compliance with the Philanthropic Activities & Events Policies and Procedures

• Create a system-wide third-party fundraising program. Provide guidance, support, and presence at associated events. Work to engage third-party fundraiser volunteers in our annual day of giving efforts.

• Draft and deploy event announcements and invitations, monitor event registration and related communication, and conduct post-event follow-up, including event recaps and surveys.

• Steward past donors with ongoing engagement opportunities – particularly through events and other special projects – that will build affinity for ULH.

• Work with ULH and ULF finance officers to ensure timely use and disbursement of funds and reporting. Maintain budgets of fund usages.

• Build and manage a portfolio of vendors and other potential event sponsors.

• Refer and identify prospects to, and work collaboratively with, colleagues.

• Coordinate with researchers and community members to schedule tours and engage donors.

• Performs other duties as assigned.

Occasional nights and weekends will be required to attend events in support of the unit initiatives and/or to complete tasks. Occasional in-state and regional travel may be required.

This is an in-person position.

Preferred Qualifications

The ideal candidate will have 5 or more years of related experience and have a passion for improving community health, health outcomes, health equity, and advancing academic medical care for our region. They will demonstrate: 

• Collaboration & Teamwork: works cooperatively and collaboratively with others toward the accomplishment of shared goals.

• Valuing Diversity: recognizing and embracing the unique talents and contributions of others.

• Service Orientation: desire to serve and focus one’s efforts on discovering and meeting the needs of internal and external customers.

• Achieves Results: reflects a drive to achieve and outperform. Continuously looking for improvements. Accepts responsibility for actions and results.

• Organizational Alignment: ability to align people, processes, and organizational structure with UofL Health’s strategic direction.

• Developing Others: views people, their knowledge, and capabilities as assets and provides opportunities that allow employees to continuously learn and develop.

• Communication: practices attentive and active listening and can restate opinions of others; communicates messages in a way that has the desired effect.

• Integrity: conducts business with honesty and professional ethics. Seeks to achieve results in the best interest of the organization. Models and reinforces ethical behavior in self and others.

Competencies

• Excellent Excel, Word, and PowerPoint skills required.

• Proficient in MS Outlook, Teams, and Zoom.

• Familiarity with best practices in non-profit event management, including event management software and platforms.

• Excellent oral, written, and interpersonal communication skills.

• Well organized and able to meet deadlines.

• Self-starter and able to work both independently and collaboratively.

• Able to demonstrate a commitment to service, organization values, and professionalism through appropriate conduct and demeanor always.

• Able to adhere to and exhibit our core values.

• Maintains confidentiality and always protects sensitive data.

• Project Management - organized, task-oriented, ability to delegate and follow up.

• Team-oriented - equally comfortable working as a team member, team leader, or solo.

• Proactive - anticipates and plans for problems before they arise.

• High energy - works well in fast-paced and rapidly changing environments.

• Analytical- evaluates data and other information with the ability to choose the best solution and make recommendations.

• Problem solver – able to quickly identify problems and challenges, conduct necessary research or gather stakeholder input, and then propose a solution.

• Flexible and agile – ability to change directions as needed for the good of the department or organization.

• Service excellence – responsive, informs constituents of process, pleasant to work with, educates, and provides timely, accurate information.

• Consensus and relationship builder.

• Commitment to capacity building – works toward helping obtain, improve, and retain skills, knowledge, tools, and other resources needed to accomplish goals.

*Please include a cover letter along with your resume

Philanthropy & Alumni Engagement encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract.

Benefits - The University of Louisville has an exceptional benefits package; to learn more about our benefits please visit here

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.