Events and Administrative Associate

Location: This role is fully remote but must overlap with an East Africa timezone by at least 3 hours. We are unable to sponsor or take over sponsorship of employment Visas in the U.S. or U.K. at this time.

Priority application deadline: Nov 14, 2025 or until we reach a critical mass of applications

About this role

The Events and Administrative Associate will strengthen how GiveDirectly plans and delivers both internal and external events, as well as provide core administrative support to the Partnerships and Philanthropy team.

On the events side, you will coordinate GiveDirectly’s participation in key global convenings and manage the delivery of our own events, such as donor roundtables and forums. This includes researching and prioritizing which events to attend, supporting logistics and preparation, and ensuring that each event advances our strategic and fundraising goals. You will also help establish clear systems and tools - such as trackers, playbooks, and reporting processes - to make our event planning more consistent and effective.

On the administrative side, you will support the smooth running of the Partnerships and Philanthropy teams. This will include managing calendars and expenses for senior staff, coordinating team retreats, and maintaining reliable internal processes and communication.

This is a role for someone who is highly organised, detail-oriented, and comfortable balancing multiple workstreams - from logistics to systems-building - to help the team operate efficiently and deliver high-quality external engagement.

Reports to: Senior Policy Director

Level: Associate

Travel Requirement: Must be able to travel ~1-2 times per year to one of our countries of operation for team retreats or field visits

What you’ll do:

Coordinate strategic event participation across the organisation

• Lead proactive scanning and prioritization of global events using and improving the “Global Events Tracker.
• Coordinate decision-making for GD’s attendance - synthesizing event data, audience profiles, and budget implications to surface top-leverage opportunities.
• Equip teams with actionable tools - e.g. pre-vetted attendee lists, speaking slot pitches, and event playbooks - to maximize impact with minimal friction.
• Serve as a connective bridge between Fundraising teams and the CEO’s office to ensure alignment on high-stakes events.

Deliver excellence in GiveDirectly-led events

• Project manage flagship GiveDirectly events end-to-end - from concept to execution - ensuring quality, consistency, and brand alignment.
• Support the coordination and delivery of program visits for priority individual donors, including in particular supporting on high priority group donor visits.
• Create scalable systems (Salesforce integrations, templates, and playbooks) for outreach, guest management, and communications
• (Potential) Coordinate a GD webinar series, expanding reach while maintaining operational rigor.

Close the loop: track, learn, and communicate impact

• Lead consistent follow-up and reporting across events, ensuring we extract insights, measure ROI, and feed lessons into future planning.
• Produce quarterly Event Impact Reports for leadership, highlighting performance against strategic goals.
• Coordinate internal syncs and debriefs across teams to keep events aligned with GiveDirectly’s external narrative.

Enable fundraising leadership focus through strong administrative support

• Streamline core operations across the Partnerships and Philanthropy team - timesheets, expenses, team retreat logistics, and consistent internal communication.
• Manage calendars and coordination for senior team members, enabling them to focus on donor engagement and strategy.

What you’ll bring:

• Exceptional alignment with GiveDirectly Values and active demonstration of our core competencies: emotional intelligence, problem solving, project management, follow-through, and fostering inclusivity. We welcome and strongly encourage applications from candidates who have personal or professional experience in the low-income and/or historically marginalized communities that we serve.
• Language Requirement: English
• Language Preferences: French
• The ideal candidate blends a producer mindset with operational excellence - someone who sees both the big picture (what events can achieve for GiveDirectly) and the details (how to make them frictionless).
• 3+ years in event planning, partnerships, or communications roles - with strong attention to detail and project management skills
• Experience coordinating high-level, international events - ideally at the intersection of philanthropy, tech, or policy
• Demonstrated ability to juggle multiple priorities and stakeholders
• Familiarity with donor engagement, thought leadership, and movement-building environments

Compensation

At GiveDirectly, we strive to pay our employees generously and equitably. We use an accredited third party salary aggregator to calculate what we believe to be competitive pay based on role, location, and cost of living. We also have a no negotiation policy to ensure we are paying staff equitably across roles. Read more about our compensation philosophy here.

• The United States base salary for this role is $74,900.
• The Kenya base salary for this role is $42,000.
• The UK base salary for this role is £47,800.

This role is fully remote, so if you are not based in the US, Kenya or UK, we will share an estimated salary benchmark for the country you are based in during the hiring process. 

Why work at GiveDirectly?

At GiveDirectly, we work to ensure that you have everything you need to excel in your role and on your team, including:

• A supportive team that works hard and cares hard
• A robust health benefits plan (exact details will vary by country)
• Flexible paid time off that staff is encouraged to take
• Allowances for desk set-up and learning and development

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