Scheduled Hours
37.5
Position Summary
This position is responsible for the curriculum and student records of all students in the School of Public Health, ensuring they are recorded accurately and appropriately in University systems and publications; that school leaders and department officials, faculty, advisors and students have appropriate access to information about policies and procedures relating to course creation and maintenance, registration and degree requirements; and that policies and procedures are developed, promulgated and enforced according to faculty governance and collaboration with University partners. The Director is responsible for maintaining and ensuring the quality and integrity of student academic records and the consistency of the associated processes and workflows; oversees school practices with the student information system’s functions related to registration, advising, grades, course information; and creates a variety of important internal and external reports.
The Director supports the academic mission and strategic decision making through data analysis and the use of technology-based solutions. The role, which requires a high level of discernment, analytic capability and discretion, advises on academic policies and serves as a thought partner to the Associate Dean of Education as well as an essential collaborator to University academic affairs, student affairs and student systems partners.
Job Description
Primary Duties & Responsibilities:
Management and Supervision
- Hires, trains, supervises and evaluates one direct report, directly working with courses, class scheduling and academic progress records, according to University standards and processes. Ensures they liaise appropriately with relevant leadership for curriculum and records in the Office of the University Registrar, with other schools, and within the School to support curriculum goals, student access to courses and accurate progress toward degree completion.
Data Governance and Management
- In collaboration with University data governance efforts, promotes effective data usage and compliance through planning, policy and process; assists to develop, implement and oversee standards and processes for day-to-day operational and administrative management of student data within the School. Represents the school to University data governance leadership.
Verification of Degree Program Requirements Listings and Academic Requirements Documentation and Monitoring
- Ensures School content in the University Bulletin outlining all current programs, academic requirements, and pertinent policies for students pursuing programs at the School is accurate and meets University standards. Coordinates with School curriculum officials and academic leadership to ensure internal processes are aligned with deadlines and publication dates.
Technology
- Represents School to University student systems/IT community to communicate School needs and priorities and engages with systems growth and development. Collaborates closely with IT to support operations as appropriate.
Policy and Process
- Advises School leadership on policy and process development, striving for alignment with other schools’ practices whenever possible; engages with University partners in Student Affairs, other schools, student financials, and admissions; works closely with the Office of the University Registrar to ensure School practices are consistent with University guidelines; remains current with best practices and professional development.
Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Physical Effort
Typically sitting at a desk or table.
Repetitive wrist, hand or finger movement.
Ability to move to on and off-campus locations.
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor's degree
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications:
No additional certification unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Academic Records, Budget Management, Communication, Curriculum Assessment, Education Policy Development, Effective Written Communication, Family Educational Rights And Privacy Act (FERPA), Higher Education Administration, Interpersonal Relationships, Leadership, Organizing, Policy Implementation, Prioritization, Problem Solving, Project Leadership, Records Management, Relational Database Concepts, Service Delivery, Spreadsheets, Student Information Systems, Team-Building, Verbal Communications, Word Proccessing
Grade
G13
Salary Range
$65,900.00 - $112,700.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.