Scheduled Hours
37.5
Position Summary
The Course Coordinator is responsible for coordinating all aspects of course scheduling within the School of Public Health. This position plays a critical role in ensuring that academic programs run smoothly by overseeing course planning, scheduling, and logistics in collaboration with faculty, staff, and administrators. The Course Coordinator will serve as the primary point of contact for course scheduling and will maintain a high level of accuracy, organization, and communication to support the academic mission of the School.
Job Description
Primary Duties & Responsibilities:
Course Scheduling & Planning
- Develops, manages, and publishes course schedules each academic term in collaboration with faculty, program directors, and the Office of the University Registrar.
- Ensures course offerings align with program requirements, student demand, and accreditation standards.
- Manages teaching confirmations and related communication with instructors and teaching assistants.
- Facilitates hiring and onboarding of adjunct instructors and teaching assistants.
- Coordinates and manages classroom assignments and reservations in accordance with School and University deadlines and policies.
Data & Systems Management
- Serves as the Learning Management System (Canvas) administrator for the School.
- Enters and maintains accurate course scheduling information in the university’s student information system.
- Monitors enrollment data to support decision-making on course capacities and waitlists.
- Generates reports and provides analyses on course scheduling trends, enrollment patterns, and resource utilization.
Student Service and Process Improvement
- Coordinates with academic program leadership and advising staff to ensure students have access to required and elective courses in a timely manner.
- Responds to student scheduling questions and facilitate resolution of course conflicts.
- Coordinates processes and procedures related to enrollment, including, but not limited to, add/drop, and withdrawal.
- Continuously evaluates and improves scheduling processes to maximize efficiency and effectiveness.
- Stays current with best practices and technologies in course scheduling and academic operations.
- Maintains an accurate process and procedures document for the functions within the scope of this role.
Academic Records
- Assists Director of Academic Records by working closely with academic programs on accurate maintenance of all aspects of student academic records, including, but not limited to, processing leaves of absence, reinstatements, elective approval requests, etc.
Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Physical Effort
Typically sitting at a desk or table.
Repetitive wrist, hand or finger movement.
Ability to move to on and off-campus locations.
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Associate degree or combination of education and experience may substitute for minimum education.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications:
- Demonstrated ability to relate to a wide range of constituents, including students, faculty and other University personnel and public groups.
Preferred Qualifications
Education:
Bachelor's degree
Certifications:
Notary - Missouri Secretary of State Notaries & Commissions Unit
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Academic Administration, Communication, Course Scheduling, Customer Service, Deadline Management, Detail-Oriented, Higher Education Administration, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizing, Policy Interpretation, Prioritization, Project Management, Software Program, Sound Judgment, Student Relations, Working in a Fast-Paced Environment, Working Independently
Grade
G09-H
Salary Range
$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.