Assist in various field of operations and contribute to the effectiveness of the department
through efficient administrative support.
Key Responsibilities:
Reconcile, consolidate and or summarize data or information
Create production tracking spreadsheets, historical trending reports and perform data analytics and provide feedback to management on conclusions.
Purchase supplies and equipment as authorized by management
Issue invoices to customers
Monitor office supply levels and reorder as necessary
Coordinate and maintain Key Performance Indicators (KPI’s)
Coordinate and maintain Operational and Facility reporting
Research information, prepare and distribute as required - presentations, reports, graphs, charts, spreadsheets
Provide administrative support to function/business unit as needed (e.g. record keeping), create and maintain confidential files, maintain/update organization charts & directories, maintain records, logs, information, reports, and data appropriate to business process
Coordinate activities, identify deliverables, specify due dates for business process members
Assist with Quality Assurance and auditing as needed
Monitor progress toward desired result based on business process plan
Resolve problems with recommendations as appropriate
Order and maintain adequate inventory of office equipment and supplies, manage purchase requisitions, payment requests and other related forms and documents as required.
Participate in administrative staff meetings, other meetings and seminars as required.
Organize programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget
Assist department and perform other position related duties as specified by management
Technical Skills and Competencies:
Good problem solving skills with the ability to seek alternative solutions for dilemmas and problems
Communication— able to edit work for spelling and grammar, present numerical data effectively, read & interpret written information, good phone skills, is tactful and discrete in interactions
Self directed, displays initiative and can work independently
Organizational and Time management skills : multi-tasking and prioritizing, planning work activities efficiently to meet deadlines and high level goals
Team player with proven ability to work under pressure
Strong attention to detail with excellent follow-up.
Adaptability to changes in the work environment - manages competing demands and is able to deal with frequent change, delays or unexpected events.
Excellent working knowledge of Microsoft office Products, especially Outlook, Word, Excel and PowerPoint
Company Benefits:
Medical
Dental
Vision
401k + Company Match
Employee Assistance Program
Paid Time Off
Flexible Work Schedules (when possible)
And more!
Pay Range:
$23 per hour
*The above stated pay range is the anticipated starting salary range for the position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws.
You must be authorized to work for any employer in the U.S.
Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.