Contract (Legal) Administrator

Position Overview: 

We are seeking a highly organised and detail-oriented Contract Administrator to join our team on a full-time basis. The successful candidate will be responsible for managing the signature process for contracts, assisting the legal team with administrative tasks, and supporting internal stakeholders by amending and reviewing various commercial documentation. Proficiency in using DocuSign for contract execution is essential.

Key Responsibilities:

• Manage signature process: Oversee and facilitate the signature process for contracts, ensuring timely and accurate completion of all necessary approvals and signatures through DocuSign.
• DocuSign expertise: Utilise DocuSign to ensure contracts and other legal documents are signed and stored securely in our internal legal folders, maintaining accurate records of all signed agreements.
• Contract review and comparison: Compare and verify final versions of documents (including legal entity checks and client signature authorizations) to ensure consistency and accuracy before they are sent for signature.  Undertake preliminary review of Non-Disclosure Agreements (NDAs) with the support of counsel.
• Legal administrative support: Assist the legal team with administrative tasks, such as organising legal files, managing correspondence, and preparing documents for review. Coordinate and arrange stamp paper for contracts with clients in India and prepare standard form letters for clients when needed.
• Amendments and documentation support: Coordinate with all internal stakeholders to draft, review, and make amendments to contracts, agreements, and various commercial documents in accordance with company policies and legal guidelines.
• Drafting novations and undertaking company searches: Prepare and draft novation agreements and undertake company searches as needed, ensuring all contractual obligations are properly transferred and compliant with legal standards.
• Supporting RFP responses and client questionnaires: Assist in review and completion of client questionnaires, compiling legal responses to request for proposals (RFPs), ensuring all internal requirements are met.
• Supporting the team with commercial redlines: Providing basic support for the review, redlining, and management of commercial contracts including NDAs, MSAs, and SOWs.
• Salesforce approvals: Assist with Salesforce approval workflows and maintain contract records in the legal repository.
• Stakeholder collaboration Collaborate with legal counsel and business stakeholders to ensure timely contract execution.
• Triaging legal cases: Supporting the team in triaging incoming legal cases.

Qualifications:

• 1-2 years’ experience as a Legal Administrator, Legal Secretary or Paralegal, or in a similar role.
• Proficiency in using DocuSign or equivalent software for managing the contract signature process.
• Strong understanding of legal documentation, contract processes, and administrative support.
• Excellent attention to detail, particularly in reviewing, comparing, and amending contracts and legal documents.
• Ability to handle sensitive and confidential information with discretion.
• Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
• Proficiency in Salesforce or equivalent software.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Sharepoint).
• Knowledge of contract law, commercial agreements, and novation drafting.

Preferred Skills:

• Prior experience supporting legal and internal commercial teams.
• Familiarity with other electronic signature platforms and contract management systems.
• Proficiency in Japanese is highly desirable

Education:

• Bachelor’s degree in business, law, or related field preferred, but not required based on experience.