Construction Program Coordinator

OVERVIEW

The Construction Coordinator supports the successful execution of ALO’s Store Development projects by coordinating timelines, documentation, and communications across Construction, Store Design, and Real Estate. This role ensures alignment and efficiency throughout the project lifecycle—from site approval through store opening—by managing key systems, maintaining schedules, and fostering collaboration across all functional partners.

RESPONSIBILITIES  

Project Coordination & Scheduling

•  Coordinate and track all project milestones, deliverables, and dependencies within the master project schedule (Smartsheet or similar)
•  Launch new projects internally upon Real Estate Committee approval, ensuring all required documentation and communication protocols are in place. 
•  Communicate milestone deadlines and critical path updates to stakeholders across departments. 
•  Identify potential schedule risks and collaborate with internal teams to develop solutions.
• Coordinate project kickoffs, status updates, and cross-functional meetings; document and distribute meeting notes and action items.

Platform & System Administration

• Serve as primary administrator for Store Development platforms, including Procore, Smartsheet, and shared project databases. 
• Manage system setup, project creation, user permissions, and access for internal and external stakeholders.
•  Maintain standardized folder structures and ensure ongoing compliance with file management policies.
•  Partner with IT and project teams to streamline workflows, integrate data between platforms, and improve reporting accuracy.
•  Support ongoing development of dashboards, reports, and templates to enhance visibility and accountability across programs.
• Train and support team members and vendors on platform use and best practices.

Cross-Functional Collaboration

• Facilitate effective communication and coordination across Real Estate, Store Design, Construction, Finance, Facilities, and Operations teams.
• Partner with cross-program leads to align timelines, deliverables, and project dependencies across multiple initiatives (e.g., remodels, pop-ups, relocations). 
• Act as a liaison between landlords, vendors, and internal partners to ensure smooth handoffs and clear documentation flow. 
• Support the integration of sustainability, technology, and brand standards into all project processes.

Administrative & Operational Support

• Obtain, track, and file critical documents from Real Estate, landlords, and consultants.
• Coordinate utility setups and partner with Accounts Payable to ensure timely account activation and billing accuracy.
• Support vendor onboarding, purchase order tracking, and contract management as needed.
• Maintain confidentiality and professionalism while handling sensitive company and project information.

QUALIFICATIONS

• 2–4 years of experience in construction, store development, design coordination, or a related field.
• Bachelor’s degree preferred.
• Proficiency with Procore, Smartsheet, and Microsoft Office (Word, Excel, Project).
• Strong organizational and communication skills, with acute attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
•  Collaborative mindset with a proactive, professional, and solution-oriented approach.

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