Job Description:

Executive Operations Administrator                                                                                         

The Executive Operations Administrator will provide comprehensive administrative support to our Operations Management department, ensuring smooth operations and efficient project management.

Duties and Responsibilities:                                                                                                        

• Assist in the preparation and distribution of operations project documentation, including contracts, bids, proposals, and change orders.
• Coordinate meetings, appointments, for executives and Division Managers.
• Manage communication channels, including phone calls, emails, and correspondence, ensuring timely responses and effective communication flow.
• Maintain accurate and up-to-date records of construction projects, schedules, and progress reports.
• Liaise with subcontractors, suppliers, and vendors to gather necessary documentation and facilitate project logistics.
• Prepare and process construction-related invoices, expense reports, and purchase orders for the Director of Operations.
• Assist in the organization and coordination of site visits, inspections, and meetings.
• Support document control processes, including file management, version control, and document distribution.
• Assist in the coordination of project closeout activities, including documentation, warranties, and final inspections.
• Provide general administrative support to the DOO, DM, RPM’s as needed, including filing, copying, and data entry tasks.
• Assisting the Operations Team with Quickbook Time. Main Administrator of QBT.

Qualifications:                                                                                                                                  

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience in administrative roles, preferably in the construction industry.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Ability to work independently and collaboratively within a team.
• Knowledge of construction terminology and processes is preferred.
• Willingness to learn and adapt to new tasks and responsibilities as needed.

True Up is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.