Department
BSD OCR- Post Award
About the Department
Job Summary
Responsibilities
Serves as a primary account administrator for account owners.
Creates accounts and works within the Financial Accounting System.
Allocates, authorizes, monitors, and controls expenses.
Manages check and wire-transfer deposits and earnings invoicing for industry-funded clinical trials.
Maintains accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System).
Facilitates timely reconciliation and close-out of terminated clinical trial FAS accounts.
Maintains, oversees, reconciles, and corrects errors in accounts.
Processes clinical research and core bills for payment.
Partners with CT Contracts Managers on budgetary amendment implementation.
Communicates regularly with study staff on accrual tracking.
Trains clinical study and other administrative staff on VETS use, completion, and interpretation.
Maintains central CTFG tracking system for VETS and FAS.
Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements.
Allocates and authorizes expenditures.
May work with administrators to manage financial and administrative aspects of sponsored project proposal preparation, submission, and post-award grant administration.
Advises and assists in most relations and communications with funding agencies, subcontractors, and others.
Monitors expenditures on approximately 560 - 700 active individual faculty accounts.
Proposes solutions to discovered problems and fixes according to proper policy and procedure.
Compares actual spending to original budget and identifies any variances with particular attention to being paid faculty salary.
Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
Creates and maintains excel spreadsheets and databases as necessary to track Division finances.
Works closely with Section Administrators and Department Leadership to effectively manage faculty accounts and ensure proper spending.
Applies logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
College or university degree in related field.
Advanced degree.
Experience:
Previous financial experience.
Working knowledge in FAS, Business Objects, and academic medical operations.
An understanding of fund accounting principles, federal and major non-federal post-award.
policies, allowable cost policies, and fundamental academic medical research accounting principles.
Preferred Competencies
Strong computer skills including word processing, database management, and spreadsheet skills.
Excellent verbal and written communication skills.
Attention to detail.
Flexible and adaptable.
Knowledge of general accounting standards and auditing.
Strong organizational skills.
Sound financial and analytic skills.
Research issues and propose solutions to problems.
Demonstrated initiative in improving processes and enhancing systems.
Exercise sound judgment, discretion and tact.
Exceptional time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Work with individuals from across the division and University.
Proficient in research methods and funding sources.
Expertise, with clinical trials.
Background with federal and non-federal regulations for grant management.
Proficiency with fund accounting.
Familiarity with federal and non-federal grant and contract policies.
Working Conditions
Office environment.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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