The Clinical Curriculum Coordinator provides essential administrative and logistical support for the planning, implementation, and evaluation of the clinical education program. This role acts as a key liaison between students, clinical sites, and faculty, ensuring the seamless operation of clinical rotations and compliance with all institutional policies and accreditation standards. The coordinator is instrumental in maintaining the integrity of the clinical curriculum and supporting Meharry Medical College's mission to produce exceptional health science professionals.
Essential Functions (Principal Duties and Job Responsibilities):
- Clinical Placement and Scheduling: Coordinate clinical rotation schedules for medical students, including securing placements at affiliated and external clinical sites. Manage the scheduling and assignments to ensure consistency of educational experiences.
- Liaison and Communication: Serve as the primary point of contact for students, course directors, and clinical preceptors regarding all aspects of the clinical rotations. Facilitate effective communication to resolve issues and ensure a positive learning environment.
- Curriculum Administration: Prepare, distribute, and maintain all curricular materials, including syllabi, handbooks, evaluation tools, and site-specific resources. Utilize the Learning Management System (LMS) to manage course content and track student progress.
- Student Onboarding and Compliance: Oversee the administrative onboarding of students for clinical rotations, including ensuring compliance with health, safety, and credentialing requirements. Track student records, including immunizations and liability insurance, in collaboration with relevant departments.
- Program and Policy Management: Ensure all clinical education activities adhere to the policies and procedures of Meharry Medical College and any relevant accrediting bodies (e.g., LCME, SACS and AAMC). Maintain up-to-date records of affiliation agreements with all external clinical partners.
- Data and Evaluation Management: Monitor and manage student evaluation data, clinical performance evaluations (CPEs), oversight of adherence to deadlines for grades and evaluations, and other program-related metrics. Assist with the preparation of reports for curricular committees and program reviews.
- Committee Participation and Meetings: Attend and participate in curriculum-related meetings and committees to provide administrative support and represent the clinical curriculum office.
- Administrative Support: Provide general administrative support to the clinical curriculum office, including scheduling meetings, managing communications, and coordinating special events or projects.
Knowledge, Skills and Abilities Required:
- Strong verbal and written communication skills to effectively interact with diverse stakeholders, including students, faculty, clinical partners, and affiliate sites.
- Excellent organizational, time management, and project management skills to handle multiple tasks and meet deadlines in a fast-paced environment.
- Proficiency with computer technology, including Microsoft Office Suite (especially Excel), and the ability to learn and master new software systems such as Learning Management Systems (LMS) and LCME databases.
- High level of attention to detail and accuracy, particularly when managing sensitive student data and scheduling complex logistics.
- Demonstrated ability to maintain confidentiality and discretion with sensitive and protected information.
- Problem-solving and independent decision-making capabilities.
Knowledge, Skills, Abilities Preferred:
- Experience with a higher education or academic medical center environment.
- Familiarity with medical education programs and clinical rotations.
- Working knowledge of relevant accreditation standards (e.g., LCME, SACS and AAMC).
- Experience with medical education-specific software
Education and Experience Required:
- Bachelor's degree and a minimum of two (2) years of relevant administrative or professional work experience.
Education and Experience Preferred:
- Experience in an academic and/or clinical setting.
Licensure, Certification or Registration Required:
Licensure, Certification or Registration Preferred:
- Training or certification in relevant software systems or program management.
This job description reflects the general duties and responsibilities necessary to describe the principal functions of the job, as identified, and shall not be considered an exhaustive list of job responsibilities which may be inherent in the job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. The responsibilities listed may be subject to change at any time and individuals may be asked to perform duties outside of their regular responsibilities to support the ongoing operations and mission Meharry Medical College and its facilities.