Business Unit Administrator III

Department:

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R107719

Minimum Requirements:

Bachelor's degree in a related field and four (4) years of relevant experience or the equivalent combination of education and experience. Grade 7 (Salaried)

Position Description:

The Business Unit Administrator III position in the Department of Obstetrics, Gynecology & Women’s Health will perform financial management, including monitoring, budget planning, reconciling and record keeping for all department accounts in order to report to the Executive Director and Chair of the Department.

Essential Duties and Responsibilities:

• This role is key to managing all department purchasing activities, including reallocating transactions made via division ProCards and Travel Cards, processing journal vouchers, travel and expense claims, payment requests, and requisitions.

• Assist employees to understand how to submit requests properly using Workday Finance and correctly use university-issued payment cards.

• Monitors actual revenues and expenses compared to the budget and prepares detailed variance reports for monthly leadership review.

• Working closely with the department’s research team, they manage grants by ensuring budgets stay on track, preparing required reports, and handling related administrative tasks.

• Tracking faculty and administrative salaries, updating funding sources within Workday, initiating Personnel Expense Transfers (PETs), and managing payroll activities such as supporting staff recruitment documentation, reviewing timesheets, and processing salary adjustments or one-time payments.

• Providing financial advice to supervisors, training unit specialists on university finance processes, preparing special reports involving data analysis when needed, and participating in the leadership review of monthly financial dashboards.

Target Compensation Maximum:

$89,483.00

Target Compensation Minimum:

$59,655.00

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.