At AstraZeneca, we foster a culture of collaboration, innovation, and ambitious thinking, providing employees with opportunities to work across teams, functions, and even globally. As a Business Support Coordinator in the Chief Medical Office, you will leverage your organizational skills to enable Senior Leaders to focus on delivering medicines to patients. Operating in a dynamic and fast-paced environment, you will provide high-quality project coordination and 1:1 support to our Senior Leaders, teams, and key business processes.
Are you ready to work with urgency and focus, proactively communicating with collaborators and simplifying work processes? With a growth mindset, you will collaborate closely with peers across the Chief Medical Office. We seek individuals with a solid understanding of standard methodologies who are dedicated to promoting knowledge sharing and improving key business processes. Proactive thinking is highly valued to identify opportunities for simplification and innovation.
Accountabilities:
In this role, you will provide administrative support to senior-level staff, including calendar management, travel bookings, and expense management. You will independently resolve issues related to administrative requests and calendar conflicts. You will lead logistical arrangements and contribute to preparations for internal and external meetings and team engagement. Manage logistics such as project team calendars, scheduling, room bookings, meeting minutes, agendas, action logs, forward agendas, and distribution lists. Support information management for team access by managing SharePoint, storing minutes and presentations, training teams on usage, and making process improvements. Collaborate to deliver initiatives that enhance team engagement and wellbeing. Participate in knowledge sharing and training as well as administrative continuous improvement activities.
Essential Skills/Experience:
- 5+ years of experience in an administrative role supporting complex projects.
- High School Diploma required, bachelor’s degree or equivalent experience preferred.
- Extensive calendar management using Microsoft Outlook.
- Prior experience supporting multiple functional leaders.
- Strong communication with executives and other internal and external stakeholders.
- Excellent verbal and written communication skills.
- Outstanding integrity with a keen understanding of the business landscape and ability to handle sensitive information with utmost discretion.
- Proactive approach with the ability to manage and prioritize multiple requests simultaneously and effectively.
- Demonstrate attention to detail, working to consistently deliver to a high standard.
- Strong organizational, forward-planning, and stakeholder management skills.
- Solid relationship-building skills to develop networks both within the company and externally.
- Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations.
- Demonstrated ability to effectively work in a global environment balancing competing priorities.
- Demonstrated experience leveraging AI-powered productivity tools such as ChatGPT, Microsoft Copilot, or similar platforms to streamline administrative tasks.
Desirable Skills/Experience:
- Advanced proficiency in Microsoft Office Suite and AI-powered productivity tools, including extensive calendar management in Outlook enhanced by AI scheduling assistants and data management utilizing AI-driven insights and automation.
- Integration of AI tools like Microsoft Copilot to streamline document creation and administrative workflows.
- Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products.
When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.
AstraZeneca is where science meets innovation! Join our dedicated Oncology team committed to eliminating cancer as a cause of death. With cutting-edge science fused with the latest technology, we aim for breakthroughs backed by investment. Empowered at every level, we make bold decisions driven by patient outcomes. Collaborate with an unrivalled scientific community that unites academia and industry. Here, you can build a rewarding career while improving the lives of millions with cancer.
Ready to make an impact? Apply now to join our team!
Date Posted
03-nov-2025Closing Date
23-nov-2025AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.