Assistant Management Support Officer

November 27, 2025

D

Non Family with Residential LocationNon Family with Residential Location

Bangkok, Thailand

NOA

National Professional Officer

Reason

Regular > Regular Assignment

2026-01-01

Assistant Management Support Officer

Organizational Setting and Work Relationships

The Assistant Management Support Officer provides support to management support functions, including administrative coordination and information management related to human resources, finance, supply chain, and administration. Under close guidance, the incumbent assists in the day-to-day follow-up of processes, compilation of data, and monitoring of compliance with operational procedures. The role contributes to internal coordination and supports the flow of information across units to facilitate smooth operational functioning. The Assistant Management Support Officer works under the direct supervision of a more senior staff member and escalates issues as needed.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

Human Resources

• Assist with recruitment logistics, onboarding documentation, and staff records.
• Support application of HR processes under guidance from senior staff.
• Track completion of performance management activities and learning plans.
• Provide administrative assistance to HR compliance initiatives.

Financial Management

• Compile budget and expenditure data and assist in maintaining financial records.
• Support preparation of financial reports and documentation.
• Flag discrepancies or issues to finance colleagues or supervisors.

Supply Chain and Procurement

• Assist with procurement actions and maintain related documentation in responsibility.
• Monitor delivery schedules and update inventory lists.
• Provide administrative support for vendor registration and invoice processing.

Administrative and Office Management

• Support logistical arrangements for travel, meetings, and office maintenance.
• Maintain filing systems, coordinate supplies, and assist with facility-related services.
• Help implement basic IT and digital tools under supervision.

Risk Management

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education

Business Administration                     Finance                 Human Resources

Supply Chain Management                or other relevant field.

Certificates and/or Licenses

Not specified.

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Early-career professional with a relevant university degree. Relevant internships, volunteer experience, or junior-level roles.

Desirable

Knowledge of ERPs.

Functional Skills

CO-Cross-cultural communication

FI-General Financial Management

HR-Administration of Staff Contracts and Benefits

SC-Supply Planning

DM-Data management

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Empowering & Building Trust

Judgement & Decision Making

Cross-Functional Competencies

Technological Awareness

Analytical Thinking

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The candidate would be required to forecast the budgetary needs for (ABOD), regularly run reports to monitor and control the ABOD expenditure in the office, supervise and help prepare monthly and Annual closure of accounts, oversee cash and petty cash accounts in the operation and making sure that financial transactions are made in compliance with UNHCR / UN financial ules and regulations.
She/he would ensure that monthly accounts are correct and approved, monthly bank reconciliations are done timely, and open items and unwanted requisitions and PO balances and promptly cleared. She/he is expected to download and prepare reports from Cloud ERP, COMPASS and Power BI and provide financial status data in a timely manner to guide decision making.
The position will assist the Senior Management Support Officer in all administrative and financial matters addressing day to day tasks including visas and stay permit extensions, fleet and travel management and cost sharing MoUs with various UN Agencies.
S/he will contribute to establish and maintain efficient administrative control mechanisms to ensure compliance with UN/UNHCR administrative, and financial rules and procedures. The candidate is expected to coordinate with the Global shared services making sure that the location independent services become part of the GSS profile and are delivered efficiently, consistently and without compromising quality.
The candidate must be a team player as he is expected to supervise Admn and Finance General Service staff and will work closely with Supply, ICT and HR team. She he is expected to travel to the field offices and provide training and capacity building to Finance and Admn staff members.

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit: https://wwwnc.cdc.gov/travel.

Nature of Position:

The Assistant Management Support Officer would report to the Senior Management Support Officer and will supervise Finance and Admin units and would be expected to work closely with her/his counterparts in HR, Supply functions and ICT units in UNHCR’s Myanmar operation. The financial and administrative landscape of the operation is highly complex and fluid with US and FATF sanctions, multiple currency exchange rates, office closures, security relocations, and long lead time for the approval of visas, stay & import permits and therefore demand an agile, flexible and prompt response to the emerging challenges.

UNHCR Field presence in the Myanmar operation is marked by deteriorating banking infrastructure, a preference for cash transactions, difficulties in transferring money, and unstable internet connectivity. The incumbent is expected to find practical solutions for payment to partners and vendors despite challenges in order to maintain operational continuity in close consultation with Regional Bureau and UNHCR Headquarter, while still following UN and UNHCR financial rules and regulations.

The position therefore demands proficiency in Finance, sound understanding of Cloud ERP and ability to provide prompt and timely support on various administrative matters including but not limited to visas and stay permit extensions, fleet management, low value procurements, MOUs with sister agencies and asset management.

Living and Working Conditions:

Security: Yangon is a category D Non-family duty station. After the military take-over in February 2021 and ensuing conflict, Yangon is classified as non-family duty stations with an R&R cycle of eight weeks. The security situation has deteriorated in Yangon.

 

Living conditions: The current political turmoil, coupled with sanctions imposed by the UN and several western governments, has impacted supply chains, banking system and markets. Commodity prices (food, petrol, construction materials) have risen. The banking system continues to suffer from bank closures, unpredictable business hours, and lack of cash – especially hard currencies.

 

Health: Health hazards include injuries secondary to road accidents; food-borne disease; flooding and risk of diseases associated with exposure to floodwater. Floods can potentially increase transmission of both water-borne diseases (such as typhoid fever, cholera, leptospirosis, and hepatitis A) and vector-borne diseases (such as malaria, dengue and dengue hemorrhagic fever).  

 

Health facilities: The city has some reasonable hospitals and but generally the medical services remain patchy and many expatriates travel to nearby Bangkok for treatment. Availability of health services and access to medical professionals, health facilities, and pharmaceuticals may be negatively affected by the current security situation.

 

Climate: Yangon has a hot and dry weather from October to May and hot and humid weather from June to September.

Additional Qualifications

Skills

CO-Cross-cultural communication, DM-Data Management, FI-General Financial Management, HR-Administration of Staff Contracts and Benefits, SC-Supply Planning

Bachelor of Arts: Business Administration, Bachelor of Arts: Finance, Bachelor of Arts: Human Resources, Bachelor of Arts: Supply Chain Management

Certifications

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Organizational awareness, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn't require a functional clearance