Department
BSD MST - Staff
About the Department
Job Summary
Responsibilities
Monitors the day-to-day operations of ISTP and addresses student concerns as they develop.
Organizes the annual course listing and catalog updates for ISTP.
Manages the quarterly registration and graduation processes for ISTP.
Coordinates with faculty instructors, Pritzker School of Medicine, and TAs for quarterly ISTP Journal Club.
Coordinates with Pritzker School of Medicine Medical Education Team to send the course evaluations at the end of each quarter.
Tracks student academic progress and publications using university systems and processes.
Certifies program requirements are met, including completing milestones such as: lab rotations and thesis lab selection, comprehensive exam and thesis proposal defense, dissertation defense, and completion of both graduate and MD programs.
Main student contact for external fellowship applications.
Maintains the website and social media for ISTP.
Supports effort on new, competing renewal, and annual progress reports for Medical Scientist Training Program (MSTP) training grant.
Maintains records of faculty trainer status in MSTP training grant.
Tracks outcomes and career trajectory of program alumni.
Assists Executive Director in developing alumni events in collaboration with the Medical and Biological Sciences Division Alumni Relations and Development office.
Works with the Executive Director of MSTP on student issues that require divisional intervention.
Manages special recurring events for ISTP, including the Annual Retreat, Grand Rounds, program seminar series, and large-scale symposia.
Assists Executive Director in coordinating effective and efficient transitions between medical and graduate phases.
Supports admissions processes as needed, including major events such as Admissions Days and Revisit Weekend.
Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development.
Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Advanced degree in the life sciences or business administration strongly preferred.
Experience:
3 years of administrative experience in student affairs administration.
Federal grant management experience.
Familiarity with medical school application processes.
Technical Skills or Knowledge:
Mastery-level knowledge of Microsoft Office and Adobe Suite.
Familiarity with social media platforms and video production.
Familiarity with cloud-based data management systems, including Stellic, AIS, CIM, and AMP.
Familiarity with university financial systems, such as Oracle.
Preferred Competencies
Demonstrated flexibility and ability to multi-task constantly changing demands.
Ability to effectively communicate with faculty, graduate students, and various administrative offices at all levels in the University.
Excellent organizational skills.
Attention to detail.
Ability to meet deadlines.
Ability to maintain confidentiality.
Ability to resolve problems and manage conflict.
Ability to work independently and as part of a team.
Application Documents
Resume (required)
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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