Assistant Director, College Events

Department

College Programming and Orientation Staff

About the Department

College Programming and Orientation Staff

Job Summary

The Assistant Director of College Events helps to create a stronger sense of community and affinity to the College and the University throughout the students’ college experience. Working closely with College Programming and Orientation leadership, other campus offices, and student planning committees, the Assistant Director of College Events leads the development and implementation of parts of various programs and events such as College Kick Off and Academic Opportunities Fair, Senior Week and graduation-related programming, and College Signature events. The Assistant Director of College Events will be responsible for serving on campus-wide committees and additional projects as assigned.

Responsibilities

• Oversees the implementation of parts of the following events: Senior Week, Class Day, College Diploma Ceremonies, College Kick Off and Academic Opportunities Fair, College Signature Events, and other relevant College committees and events.
• Coordinates event logistics for assigned programs including registration, travel arrangements, ordering buses, reserving space, catering, negotiating contracts and purchasing, budget management, and event website.
• Advises student class events committees for relevant programming.
• Recruits, selects, and trains student staff. This includes developing student leader training and curriculum, establishing student project assignments, providing guidance and direction to student staff members on project work, and evaluating staff members’ performance/providing constructive feedback.
• Manages marketing materials for events within portfolio; includes writing, editing, and overseeing the production and distribution of event publications, social media, and communications; works with students and designers to develop and maintain information flow.
• Completes project evaluation, program assessment, and data tracking. Serves as a member of the College Programming and Orientation staff for the planning and development of various office programs including, but not limited to, pre-orientation, orientation, family programming, and college-wide events.
• Communicates and discusses contract terms with outside vendors. Administers contracts. Maintains organizational records and archives relevant information and program materials. Receives a moderate level of guidance and direction.
• Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement. Develops and implements straightforward programming.
• Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

---

Preferred Qualifications

Education:

• Master’s degree in a related field, especially higher education, college student personnel or similar.

Experience:

• Background in higher education, with emphasis on student-facing responsibilities.
• Specialized knowledge of event planning, college student development, communications, alumni and family relations, and customer service.

Technical Skills or Knowledge:

• Proficiency in Mac and PC environments.
• Proficiency in Word, Excel, Outlook, and online organizational tools.
• Familiarity with Adobe graphic design/web development environments.
• Oversee and direct highly detailed concurrent projects with competing priorities, in a time-sensitive, efficient manner.
• Work independently exercising sound judgement, reasoning, and strong problem-solving skills.
• Strong verbal and written communication skills.
• Commands strong interpersonal, analytical, management, and organization skills.

Preferred Competencies

• Take initiative, think creatively, and produce outcomes on own drive without detailed oversight.
• Maintain confidentiality/discretion at all times related to students, faculty, and staff and responds effectively to sensitive inquiries or complaints.
• Manage stressful situations with diplomacy, tact, and good humor; possess conflict resolution and negotiation skills.
• Demonstrated creation and implementation of results-oriented programs and initiatives for student success and retention.
• Proven ability to create and implement program/initiative assessment.
• Demonstrated experience in collaboration among colleagues and/or departments.

Working Conditions

• Some evening and weekend work.
• Fast-paced environment.
• Lift up to 30 lbs.
• Push carts with up to 40 lbs. of material.
• Sit at a computer for 4-6 hours.
• Periodic walking to other campus locations.
• Climbing up to 5 flights of stairs.

Application Documents

• Resume/CV (required)
• Cover Letter, which is to include your interest in this position (required)
• References Contact Information (3) (required)

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

​
FLSA Status

Exempt

​
Pay Range

$58,656.00 - $65,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.